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Job ID: 135933

Staff Assistant
University at Buffalo, The State University of New York

Date Posted Jan. 8, 2020
Title Staff Assistant
University University at Buffalo, The State University of New York
Buffalo, NY, United States
Department Center for Nursing Research
Application Deadline Open until filled
Position Start Date Available immediately
  • Professional Staff
  • Research/Technical/Laboratory
    Grant Writer/Technical Writer
    Communications/Public Relations

Position Summary
The University at Buffalo School of Nursing (UBSON) is seeking a motivated professional to support the Center for Nursing Research (CNR). Responsibilities will focus on working alongside members of the CNR and UBSON faculty, students, and staff with the goal of building and sustaining research initiatives. This position will directly support the Associate Dean for Research and Scholarship.

  • Provide administrative support to the Associate Dean for Research and Scholarship by seeing to: planning, document creation and preparation, editing, scheduling, communications, travel arrangement and reimbursement, copies, reception/hospitality, errands etc.
  • Provide professional support in the Center for Nursing Research (CNR) and provide support for all CNR events, such as the annual Research Day, CNR Lunch and Learn series, the NURSE program, and co-sponsored events.
  • Work with the Center Manager and Manager for Research Advancement on general administrative functions in the CNR, including but not limited to: event planning, facilities, departmental calendar maintenance, and day-to-day departmental operations.
  • Manage the center’s print and electronic marketing and communication materials, updating the website, and facilitating media efforts.
  • Work collaboratively with the Center Manager and Manager for Research Advancement to provide information regarding policies and procedures and assist faculty in navigating the grant submission process. This includes expectations in terms of process steps, timelines, and turnaround. Work closely with the School’s finance staff to ensure smooth processes of purchasing, travel procurement, and expense reimbursement.
  • Collect information regarding faculty and students’ publications and presentations.
  • Assist with the preparation and submission of grant proposals by providing general editing, formatting, and uploading of grant components. Assist faculty and research assistants with writing general content areas, providing basic editorial support, assembling proposal components (bio-sketches, approvals and letters of support), and proposal submission. Provide editing services to faculty looking to submit manuscripts for publication.
  • Assist with grant projects as assigned by the Project Director, including but not limited to: coordinating behavioral health training; collecting survey data and arranging focus groups; traveling to different clinical sites for community engagement; developing a database to track student progress through IPE curriculum and student clinical rotation completion rates; developing and implementing a media plan and community outreach plan for the behavioral health integration; coordinating travel/conference plans and maintaining purchase and reimbursement records; assisting with IRB application revision, continuing review, and final reports; assisting in the planning and preparation of budget requests; and performing routine monthly progress reports for internal and external purposes. Responsible for community outreach activities and regular communication with clinical partners.

The university seeks to recruit and retain a diverse workforce as a reflection of our commitment to serve the diverse people of Buffalo, to maintain the excellence of the university and to offer our students richly varied disciplines, perspectives and ways of knowing and learning.

The University at Buffalo is SUNY’s most comprehensive public research university, and an outstanding place to work. UB amplifies ambition for faculty and staff by offering endless possibilities to achieve more. Here, people from all backgrounds and cultures challenge and inspire each other to discover, learn and succeed. Dedicated staff and engaged faculty collaborate to further knowledge and understanding, and develop tenacious graduates who are valued for their talents and their impact on global society. Visit our website to learn more about the University at Buffalo.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

Minimum Qualifications

  • Bachelor’s Degree
  • Must be able to travel to various clinical sites
  • One year experience in an office environment requiring multi-tasking skills to effectively complete assignments

Preferred Qualifications

  • Master’s Degree
  • Experience assisting faculty and students with research in an academic setting
  • Experience editing grants and manuscripts
  • Experience with database and website development and management
  • Experience in the field of mental health services

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