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Job ID: 231914

Dean's Office Assistant
University at Buffalo, The State University of New York

Date Posted Feb. 28, 2024
Title Dean's Office Assistant
University University at Buffalo, The State University of New York
Buffalo, NY, United States
Department SDM Dean's Office
Application Deadline Open until filled
Position Start Date Available immediately
  • Classified Staff
  • Administrative Support/Services
The University at Buffalo School of Dental Medicine (SDM) is seeking a Dean’s Office Assistant. This individual works closely with the Dean’s Executive Secretary to provide administrative support to maintain the efficient effective workflow of the Dean’s Office and the direct reports of the Dean. This position will serve as the first point of contact for telephone calls and guests entering the Dean’s office suite.

Duties and responsibilities will include:
  • Daily tasks include mail sorting and distribution, supply ordering, central conference room scheduling, catering of events & meetings, equipment maintenance work orders, and other Dean’s Office administrative functions.
  • Provide back-up support to Executive Secretary to the Dean.
  • Record keeping of committees as requested by the Executive Secretary
  • The Dean's Office Assistant will be expected to become a subject matter expert in both our Procurement and our Travel and Expense Reimbursement Systems to provide support to the entire school. With that, you will arrange travel schedules and make reservations for executive management as needed and submit all expense reports for reimbursement.

Monday - Friday
8:00 a.m. - 4:30 p.m.

Outstanding Benefits Package
Working at UB comes with benefits that exceed salary alone. There are personal rewards including comprehensive health and retirement plan options. We also focus on creating and sustaining a healthy mix of work, personal and academic pursuit - all in an effort to support your work-life effectiveness. Visit our benefits website to learn about our benefit packages.

About The University at Buffalo
The University at Buffalo (UB) #ubuffalo is one of America’s leading public research universities and a flagship of the State University of New York system, recognized for our excellence and our impact. UB is a premier, research-intensive public university dedicated to academic excellence. Our research, creative activity and people positively impact the world. Like the city we call home, UB is distinguished by a culture of resilient optimism, resourceful thinking and pragmatic dreaming that enables us to reach others every day. Visit our website to learn more about the University at Buffalo.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.

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