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Job ID: 127872

Executive Assistant (7385U) - 27537
University of California, Berkeley


Date Posted Aug. 20, 2019
Title Executive Assistant (7385U) - 27537
University University of California, Berkeley
Berkeley, CA, United States
Department N/A
Application Deadline Open until filled
Position Start Date Available immediately
 
 
  • Classified Staff
  • Administrative Support/Services
 
 


Executive Assistant (7385U) - 27537


About Berkeley
The University of California, Berkeley, is one of the world's most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley's culture of openness, freedom and acceptanceacademic and artistic, political and culturalmake it a very special place for students, faculty and staff.

Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at http://jobs.berkeley.edu/why-berkeley.html.

Application Review Date
The First Review Date for this job is: September 16th, 2019

Departmental Overview
UC Berkeley's Office of Communications and Public Affairs leads communications for the most elite public higher education institution in the world, conveying the quality, diversity, vitality, preeminence, and dedication to service of UC Berkeley. We reach diverse audiences and enhance relationships with constituents at all levels, including faculty, staff, students, alumni, donors, parents, visitors, the media, industry, research sponsors, educators, government leaders, and the general public. Our mission is to promote the University's excellence in teaching, research, and public service, and inform stakeholders of our many contributions to the community locally, nationally, and globally.

Responsibilities
  • Directs the daily administrative operations for both the Associate Vice Chancellor and Assistant Chancellor.
  • Develops and implements efficient and effective systems for managing information, projects and communications to ensure accurate and timely responses.
  • Functions as the gatekeeper, understanding the requirements of the executives, in order to prioritize issues according to urgency and to allocate time accordingly.
  • Responds to a wide variety of questions and issues from faculty, staff, students and the public on behalf of the executives, including those highly sensitive in nature.
  • Briefs executives in a timely fashion, with regard to priorities and deadlines, on the status of pending issues.
  • Makes high-level contacts of a sensitive nature with both internal and external individuals, requiring a high level of discretion and diplomacy.
  • Maintains a comprehensive database of initiatives and assignments, to include actions delegated to other offices.
  • Coordinates information from other departments and tracks to ensure completion with sufficient time for executives' review in advance of meetings.
  • Prepares confidential reports and summarizes issues for senior staff, and other officials within the UC system.
  • Researches, analyzes and synthesizes information to prepare executives' briefings, reports, and summaries.
  • Organizes adhoc committees appointed by the executive on a broad range of issues.
  • Prepares responses to urgent divisional requests on behalf of the executives; takes charge of complex and highly sensitive matters, and independently investigates issues and problems.
  • Researches, compiles and summarizes complex and/or highly sensitive issues, policies and topics; provides background information, talking points and briefing materials for the executive.
  • Organizes and coordinates events management for the department including budgets for events.


Required Qualifications
  • Advanced knowledge of campus processes, protocols and procedures, or ability to learn.
  • Knowledge of federal regulations such as FERPA.
  • Intermediate to advanced knowledge of common campus-specific computer applications, or ability to learn.
  • Advanced analytical/problem-solving skills.
  • Political acumen and sensitivities to the differing perspectives and political circumstances within all levels of the Campus as well as the Office of the President and external constituencies.
  • Strong skills to communicate and influence effectively with all levels of staff, faculty, alumni/donors, students and external constituents, both verbally and in writing.
  • Small to mid-level project management skills.
  • Advising and counseling skills.
  • Ability to multi-task with demanding time-frames.
  • Ability to use a high level of discretion and maintain all confidentiality.
  • Advanced service orientation.


Education/Training:
  • Bachelor's degree in related area and/or equivalent experience/training.


Salary & Benefits
This is an exempt, monthly paid position. Annual salary is commensurate with experience. Anticipated hiring range is from $82,000-$86,000.

For information on the comprehensive benefits package offered by the University visit:
http://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

How to Apply
Please submit your cover letter and resume as a single attachment when applying.

Equal Employment Opportunity
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see: http://www.eeoc.gov/employers/upload/poster_screen_reader_optimized.pdf
For the complete University of California nondiscrimination and affirmative action policy see:
http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct

To apply, visit https://jobsprod.is.berkeley.edu/psp/jobsprod/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_CE.GBL?Page=HRS_CE_JOB_DTL&Action=A&JobOpeningId=27537&SiteId=1&PostingSeq=1


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