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Job ID: 180880

Budget Coordinator/Administrative Assistant (Job S#149)
Tuskegee University

Date Posted Mar. 9, 2022
Title Budget Coordinator/Administrative Assistant (Job S#149)
University Tuskegee University
Tuskegee, AL, United States
Application Deadline Open until filled
Position Start Date Available immediately
  • Coordinator
  • Fiscal Services
    Administrative Support/Services

Position: Budget Coordinator/Administrative Assistant                                                                   Department: Office of Title III

Status:  Full-time

Special Qualifications
In keeping with the President’s commitment to Tuskegee University Becoming "One Tuskegee", the ideal Budget Coordinator/Administrative Assistant  will possess the willingness to use their expertise in transforming Tuskegee into a leading 21st century living and learning environment.

Essential Duties and Job Responsibilities

Communicates an informed understanding of the Title III program
Closely monitors budget expenditures for fund availability
Conducts monthly expenditure analysis to determine status of requested payments
Work closely with Tuskegee University Grants & Contract Accounting department
Provide technical assistance as needed to Activity Coordinators regarding Title III and institutional processes and procedures
Assist Title III Director to monitor progress of related projects
Log and track all requisitions, pay requests, check requests as they move through the institutional processing cycle
Remains informed regarding Title III and Department of Education policies and grant terms/conditions
Be a professional point of contact for a range of staff, campus and external stakeholders
Find ways to improve administrative processes
Scheduling of meetings and travel for office
Taking notes and minutes in meetings
Responsible for payroll submissions of staff and student workers paid through the grant
Maintains the confidentiality of information


Bachelor’s degree in Business Administration, Public Administration, Psychology or closely related discipline from an accredited college or Bachelor’s degree with 3-5 years’ experience with budget management and related office responsibilities
Demonstrated ability to effectively prioritize multiple tasks and demands
Prior work experience in a university setting, a plus
Proficiency in MS Office, with exceptional knowledge of Excel and PowerPoint (Required)
Strong commitment to excellence
Strong oral and written communication skills and attention to detail
Ability to problem solve and research issues as needed

Commensurate with education, training and experience

Additional Position Information:
Does this position require travel?  Yes
Is this position funded through restricted outside funding?  Yes

**The statements contained in this job announcement reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required and the scope of responsibility.  It should not be considered an all-inclusive listing of work requirements. **

Each applicant, including all current/existing employees, must complete and submit a Tuskegee University employment application, resume/CV, a list of (3) to (5) references (with detailed contact information) and copies of unofficial transcripts (official transcript(s) will be required upon hire). Applicants must meet the minimum qualifications and submit a completed application packet in order to be considered for the position.  The University reserves the right not to fill the position in the event of budgetary or operational constraints.

Human Resources Department
Attn: Employment/Recruitment
101 Kresge Center
Tuskegee University
Tuskegee, Alabama 36088
Email Address:   
Equal Employment Opportunity Employer-Male/Female/Veteran/Disabled
Federal law requires identity and employment eligibility verifications on Form I-9 within three (3) business days of
employment. Must be able to pass a background check.

Please reference in your cover letter when
applying for or inquiring about this job announcement.

Contact Information

Please see the job description for contact details
pertaining to this university job announcement.


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