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Job ID: 233623

Program Assistant (4722C) - 66735
University of California, Berkeley

Date Posted Mar. 28, 2024
Title Program Assistant (4722C) - 66735
University University of California, Berkeley
Berkeley, CA, United States
Application Deadline Open until filled
Position Start Date Available immediately
  • Professional Staff
  • Administrative Support/Services

Program Assistant (4722C) - 66735

About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit

Departmental Overview

The Berkeley School of Education (BSE) is a professional school that offers doctoral degrees with 12 concentrations, master's degrees, master's/credentials programs, and an undergraduate minor degree. In addition to research, the school is highly visible in its international, national, state-wide, and local outreach, professional development, and enrichment programs. The Leadership Programs match the overall scope of the BSE. Its offerings include 1 professional doctorate (EdD), the Principal Leadership Institute (MA + Preliminary Administrative Services Credential), Leadership Support (Clear Administrative Services Credential), the 21CSLA State Center (a grant-funded project of the California Department of Education), 21CSLA Regional Center, 21 CSLA Universal Transitional Kindergarten (UTK) and other grant and revenue- generated work. The current budget of the Leadership Programs is approximately $5 million annually and involves 5 directors, 3 coordinators, as well as over 40 lecturers, field program supervisors, graduate student researchers, and other staff.

Position Summary

The Program Assistant partners with the 21CSLA Directors and other faculty to provide comprehensive program support. The ideal candidate is passionate about supporting diverse adult learners to reach ambitious goals and enjoys working on a collaborative, fast-moving team. In addition to supporting Directors, the Program Assistant works as a committed member of an interdisciplinary team to support far-ranging Leadership Programs' initiatives benefiting leaders, schools and communities throughout the local public education system.

Application Review Date

The First Review Date for this job is: 04/09/2024.


  • Works closely with Directors on various administrative tasks including accurate use of data within spreadsheets.
  • Compiles and arrays spreadsheets using subject-matter knowledge of the material to ensure data results are consistent with the nature of the data.
  • Provides support for travel arrangements and reimbursements, calendaring, grant reporting requirements, interfacing with communications team, utilization of various campus databases for purchasing, event planning, class schedules, and fee reimbursement.
  • Provides guidance, support, and follow through to staff and faculty on procedures, practices, and implementation of policies regarding classroom, program, and event needs.
  • Stays informed and actively seeks out information on campus policies and procedures and amplifies timely updates on campus and unit policies and procedures.
  • Supports meeting/classroom setup and Zoom facilitation.
  • Determines need, orders, tracks, and organizes general office equipment and supplies.
  • Prepares correspondence and other written materials for department leaders and/or faculty requiring some specialized knowledge of the subject matter.
  • Continually monitors SPA email accounts to correspond with current and aspiring education leaders and other community partners.
  • Coordinates large, complex events/meetings/conferences.
  • Embraces the principle of being a "student always" by engaging in opportunities for training, workshops, seminars, continuing education pertinent to the position, or at the suggestion of the supervisor.
  • Actively contributes to a team environment that fosters and promotes a culture of diversity, equity, inclusion, and belonging (DEIB) within the unit and at BSE.
  • Participates in workshops, training, and other professional development opportunities.
  • Other Duties assigned.

Required Qualifications

  • Requires good verbal and written communication skills, active listening, critical thinking, multi-task and time management skills.
  • Demonstrated experience providing excellent customer service and administrative support in a customer service environment.
  • Thorough knowledge in administrative procedures and processes including word processing and spreadsheets.
  • Ability to work independently, often under pressure of multiple deadlines and ability to prioritize workflow.
  • Must be highly detail-oriented.

Salary & Benefits

This is a 100% full-time (40 hrs a week) non-exempt career position, which is paid hourly and eligible for UC Benefits.

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted salary or hourly range that the University reasonably expects to pay for this position is $28.44 (Step 1) - $34.88 (Step 10).

How to Apply

  • To apply, please submit your resume and cover letter.

Other Information

This position is governed by the terms and conditions in the agreement for the Clerical & Allied Services Unit (CX) between the University of California and Teamsters Local 2010. The current bargaining agreement manual can be found at:

  • This is not a visa opportunity.
  • This recruitment has 2 openings.
  • This position is eligible for up to 20% remote work.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant, please see the Equal Employment Opportunity Commission poster.

The University of California's Affirmative action policy.

The University of California's Anti-Discrimination policy.

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