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Job ID: 137012

Project Assistant
Worcester Polytechnic Institute

Date Posted Jan. 27, 2020
Title Project Assistant
University Worcester Polytechnic Institute
Worcester, MA, United States
Application Deadline Open until filled
Position Start Date Available immediately
  • Classified Staff
  • Administrative Support/Services

Project Assistant


Computer Science I

Worcester Polytechnic Institute - WPI

Dr. Heffernan was just awarded an 8M, and other NSF grants and as a result seeks a project
assistant to coordinate and provide support for Dr. Heffernan and the various faculty and staff
involved in his grant.

Job Description :
Assist in managing various administrative tasks associated with the grants.
Handle routine correspondence for faculty from funders.
Assist in the preparation of annual reports.
Review correspondence to ensure timely response.
Review and collect backup documents for p-card transactions on the research award.
Prepare and maintain expense reports and p-card charges for grant personnel.
Assist with the follow-up of IRB submission.
Review and process travel receipts.
Coordinate meetings between various project staff as related to the grants.
Perform other related job duties as assigned.
Work with the sub awardees (partners of WPI that are funded on these grants) to ensure
they do their scope of work.

Bachelor's degree preferred but not required.
Highly organized, have effective time-management and organizational skills, ability to
deal with multiple tasks, prioritize and follow-through.
Ability to think critically, flexibly and analytically. Ability to work independently and as a
member of a team.
Excellent written and oral communication skills.
Ability to operate effectively in a fast-paced deadline-driven environment.
Ability to communicate effectively using tact and discretion.
Ability to build and promote a safe and collegial working environment and be committed
to building and fostering collaboration with school districts and partners.
Excellent Microsoft Office, Google Documents and computer skills required.

United States of America (Exempt)

WPI is an Equal Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability. We are seeking individuals with diverse backgrounds and experiences who will contribute to a culture of creativity and collaboration, inclusion, problem solving and change making.

To apply, visit:

About WPI

WPI is a vibrant, active, and diverse community of extraordinary students, world-renowned faculty, and state of the art research facilities. At WPI, we have competitive and comprehensive benefits, including health insurance, long-term care, retirement, tuition assistance, flexible spending accounts, work-life balance and much more.

Diversity & Inclusion at WPI

WPI is committed to creating an inclusive workplace where everyone feels valued and respected; a place where every student, faculty and staff member can be themselves, so that they can study, live, and work comfortably, to reach their full potential, and make meaningful contributions in order to meet departmental and institutional goals. WPI thrives on innovative practice and welcomes diverse perspectives, insight, and people from diverse lived experiences, to enhance the community environment and propel the institution to the next level in a competitive, global marketplace.


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