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Job ID: 211410

Donor Relations and Events Specialist (6291U), College of Chemistry - Dean's Office - 53640
University of California, Berkeley

Date Posted May 25, 2023
Title Donor Relations and Events Specialist (6291U), College of Chemistry - Dean's Office - 53640
University University of California, Berkeley
Berkeley, CA, United States
Application Deadline Open until filled
Position Start Date Available immediately
  • Professional Staff
  • Communications/Public Relations
    Alumni Relations
    Administrative Support/Services
    Institutional Advancement
    Finance/Investment Management

Donor Relations and Events Specialist (6291U), College of Chemistry - Dean's Office - 53640

About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit

Departmental Overview

The College of Chemistry is comprised of:

  • The Department of Chemistry
  • The Department of Chemical and Biomolecular Engineering

Both disciplines provide the opportunity and means for addressing major scientific and technological challenges, such as climate change, increasing the world's food supply, synthesizing new materials, and discovering and delivering important drugs. The College prides itself on a balanced approach to science, with research areas ranging from experimental to theoretical. Faculty in both departments are engaged in teaching and research in a wide range of applications and subdisciplines.

The College of Chemistry is consistently ranked as one of the best places on earth to learn, teach, and create new tools in the chemical sciences. This is no accident. It's the direct result of exceptional scholarship as well as thousands and thousands of donations from our loyal alumni, parents and friends. They make the College possible.

The College Relations and Development team within the College of Chemistry is responsible for supporting the research and educational priorities through private philanthropic support and bespoke engagement opportunities.

Application Review Date

The First Review Date for this job is: June 6, 2023


Event Coordination

  • Manage or coordinate all aspects of event planning including but not limited to event timing, agenda planning, registration, budgeting, transportation and parking, travel and hospitality, and payment to vendors.
    • Provide on-site and day of support, and determines and coordinate staffing needs.
    • Develop and coordinate guest lists and manage invitations.
    • Create all marketing copy events including event descriptions, social media content, invitations, and web copy.
    • Assists managing director with the development and implementation of event budgets.
    • Contributes to and participates in long-range unit event planning.
  • Ensures smooth-running, effective events, including successfully recognizing and resolving potential and real problems in a timely manner using tact, sensitivity, discretion, and political acumen.
    • Ensure that events are executed within the allotted budget and meet deadlines. Work with CR&D Associate to track, report and reconcile all expenses.
    • Conduct post-event analysis through debrief meetings and surveys.

Donor Relations

  • Ensure that all donors to the College of Chemistry are properly acknowledged and stewarded for their financial support to the College by writing and producing acknowledgment letters, emails, donor/fund reports, and an annual report with donor lists.
  • Oversee and collaborate with University Development & Alumni Relations on gift acknowledgment letters, student scholarship/fellowship, and faculty chair endowment reports. Initiate and support other donor stewardship activities and events - including donor appreciation events, Dean's Dinner Celebration, donor walls, etc.
  • Support the College Relations & Development programs through the creation of regular and one-off data files, reports, and analyses. Collaborate with University Development & Alumni Relations on the integrity and usability of our data and database (CADS/Salesforce).
  • Ensure all gifts and funds are administered securely and properly according to philanthropic best practices, campus policies, and laws. Oversee and collaborate with University Development & Alumni Relations and College of Chemistry Finance on all gift and fund administrative needs.
  • As a member of the development team, continuously improve and develop processes that support the donor experience at the highest level.

Volunteer Engagement and Management

  • Assist with the engagement of the Advisory Board and other volunteer leaders, including developing materials, drafting briefings, and coordinating logistics for meetings.
  • Inform maintenance of records related to donor and volunteer programs, advisory boards, and a historical record of materials and collateral to inform future use and progression.
  • Assist in preparing for and managing donor and volunteer program events including meetings and events with a special focus on the leadership donor experience.

Required Qualifications

  • Thorough working knowledge of fundraising, donor relations, and public relations concepts, principles, procedures, and techniques.
  • Enthusiastic about events, and unique and memorable customer experiences.
  • Flexible work schedule permitted with supervisor approval.
  • Skill in effectively meeting budget and time constraints.
  • Demonstrated organizational and project management skills to work successfully with clients to produce high-quality events that meet client needs and appropriately represent the campus; that is, for fundraising events, skills to provide excellent donor stewardship.
  • Demonstrate ability to communicate clearly and succinctly, both in verbal and written communications.


  • Bachelor's degree in related area and/or equivalent experience/training.

Salary & Benefits

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted salary or hourly range that the University reasonably expects to pay for this position is $27.30 - $41.67.

  • This is a 100% full-time (40 hours per week), career position that is eligible for full UC benefits.
  • This position is non-exempt and paid bi-weekly.

How to Apply

To apply, please submit your resume and cover letter.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant, please see the U.S. Equal Employment Opportunity Commission poster.

For the complete University of California nondiscrimination and affirmative action policy, please see the University of California Discrimination, Harassment, and Affirmative Action in the Workplace policy.

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