Special Qualifications
In keeping with the President’s commitment to Tuskegee University seeking "Excellence in Every Way", the ideal Executive Assistant will possess the willingness to use their expertise to assist in the university’s efforts to be a sustainable academic organization committed to excellence.
Essential Job Duties and Responsibilities
Coordinate executive communications, including taking calls, responding to emails and interfacing with students and department directors
Prepare internal and external documents for team members, vendors, and alumni
Schedule meetings, manage appointments and build comprehensive travel itineraries
Assist with enrollment management on/off-campus events and staff appreciation functions
Uphold a strict level of confidentiality
Develop and sustain a level of professionalism among staff, students and partners
Take and transcribe minutes of meetings for review and typing into final form
Maintain the budget for the division of enrollment management
Create all Purchase Orders, Requisitions, Check Requests, and all Intra-institutional Vouchers for Enrollment Management
Perform all other duties as assigned
Qualifications
Bachelor’s degree in the humanities or closely related fields
Minimum of 4+ years of experience reporting to senior level management
Ability to communicate effectively, both oral and written
Strong background/knowledge in the use of database systems, Microsoft Word, Excel, and PowerPoint software.
Previous office work experience, be able to accept responsibility and run administrative aspects for the office
Advance Microsoft Office skills, with an ability to become familiar with university-specific programs and software
Proficiency in collaboration and delegation of duties
Exceptional interpersonal skills
Salary
Commensurate with education, training and experience
**The statements contained in this job announcement reflect general details as necessary to describe the principal functions of this job, the level of knowledge and skill typically required and the scope of responsibility. It should not be considered an all-inclusive listing of work requirements. **
APPLICATIONS will be accepted in the Office of Human Resources. Each applicant, including all current/existing employees, must complete and submit a Tuskegee University employment application, resume/CV, (3) letters of reference (with detailed contact information) and copies o unofficial transcripts (official transcript(s) will be required upon hire). Applicants must meet the minimum qualifications and submit a completed application packet in order to be considered for the position. The University reserves the right not to fill the position in the even budgetary or operational constraints.
Tuskegee University
Attn: OHR Employment/Recruitment
1200 West Montgomery Road
101 Kresge Center
Tuskegee, Alabama 36088
Email Address: employment@tuskegee.edu | Fax: 334.724.4319
Equal Employment Opportunity Employer-Male/Female/Veteran/Disabled
