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Job ID: 134060

Administrative Assistant II, School of Divinity
The University of St. Thomas

Date Posted Nov. 25, 2019
Title Administrative Assistant II, School of Divinity
University The University of St. Thomas
St. Paul, MN, United States
Application Deadline Open until filled
Position Start Date Available immediately
  • Classified Staff
  • Administrative Support/Services

Administrative Assistant II, School of Divinity

The University of St. Thomas invites qualified candidates to apply for an Administrative Assistant II within the School of Divinity.

The University of St. Thomas embraces diversity, inclusion, and equal opportunity for all. Our convictions of dignity, diversity and personal attention call us to embody and champion a diverse, equitable and inclusive environment. We welcome applicants of diverse races, ethnicities, geographic origins, gender identities, ages, socioeconomic backgrounds, sexual orientations, religions, work experience, physical and intellectual abilities, and financial means. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. This commitment is consistent with our mission to inspire our students, using the Catholic intellectual tradition, to think critically, work skillfully, and act wisely – all for the common good. A successful candidate will possess a commitment to the ideals of this mission.


The University of St. Thomas offers a competitive and comprehensive benefits program, which includes:

Up to 100% tuition remission for employees, spouses, and dependents upon eligibility
A generous Employer retirement contribution of 9.4% of annual salary upon eligibility
Medical, dental, and vision options
Employer-paid disability, life, and AD&D benefits

This position provides administrative support to the Vice Rector at The St. Paul Seminary including recruitment and admissions for prospective candidates for the priesthood. It requires a high level of professionalism to work effectively with the offices of the Rector and Academic Dean, the Archdiocese of St. Paul and Minneapolis and sending dioceses, and the University of St. Thomas. This position supports the mission of The Saint Paul Seminary to provide integrated, Catholic formation for those called to serve as priests, deacons or lay leaders in their local Church.


Administration for the Vice Rector:

Plans, coordinates and maintains calendar
Schedules and coordinates meetings and appointments
Composes and edits documents and letters
Creates, maintains and secures confidential personal files for candidates for the priesthood
Arranges travel and lodging
Complete miscellaneous projects as assigned
Provides administrative support for seminary recruitment, admissions, student services and evaluation processes

Coordinates prospective seminarian and vocation directors’ visits
Organize and maintain admissions files including handing of confidential psychological reports
Arranges and schedules admissions interviews
Coordinates seminarian evaluation process and formation meetings with individuals or large groups of faculty members
Facilitate Essential 3 Compliance for faculty, staff and seminarians.
Coordinate community banquets and complete Banner entry for room and board
Provides secondary administrative support to the Rector’s office and the Academic Dean’s office.

Minimum Qualifications

High school diploma or the equivalent
Two years of administrative support experience


On the University of St. Thomas Jobs page, follow the instructions to complete an online application which includes uploading a resume and copy/pasting a job specific cover letter.

In light of its commitment to create and maintain a safe learning and working environment, employment with the University of St. Thomas requires consent and successful completion of a background screening.

The University of St. Thomas, Minnesota Human Resources Department advertises the official job listing on its website at

The University of St. Thomas is an Equal Opportunity Employer

Please reference in your cover letter when
applying for or inquiring about this job announcement.

Contact Information

Please see the job description for contact details
pertaining to this university job announcement.


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