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Job ID: 187794

Assistant I, Executive
Austin Community College District

Date Posted Jun. 24, 2022
Title Assistant I, Executive
University Austin Community College District
Austin, TX, United States
Application Deadline Open until filled
Position Start Date Available immediately
  • Classified Staff
  • Administrative Support/Services

If you are a current Austin Community College employee, please click this link to apply through your Workday account.


Austin Community College is a public two-year institution that serves a diverse population of approximately 41,000 credit students each Fall and Spring semester.  We embrace our identity as a community college as reflected in our mission statement.  We promote student success and community development by providing affordable access, through traditional and distance learning modes, to higher education and workforce training, including appropriate applied baccalaureate degrees, in our service area.
As a community college committed to our mission, we seek to recruit and retain a workforce that:

  • Reflects the diversity of our community
  • Values intellectual curiosity and innovative teaching
  • Is attracted by the college mission to promote equitable access to educational opportunities
  • Cares about student success and collaborates on strategies to facilitate success for under-represented populations
  • Welcomes difference and models respectful interaction with others
  • Engages with the community both within and outside of ACC


Commitment to Equity and Inclusion

ACC is committed to the ongoing systemic changes needed to ensure the increased recruitment, inclusion, retention, and completion of historically underserved and under represented populations. Through continual strategic community engagement and professional development of administrators, faculty, staff, and students, the college demonstrates its dedication to fostering a culture and climate for equitable outcomes.

As an open access and low-cost institution, ACC is proud to serve a diverse student body. Dedicated faculty members are excellent professors who help students achieve their educational goals and are sensitive to the diverse cultures and socio-economic backgrounds of our students. In 2017 our faculty adopted a Statement of ACC Faculty Values. This Statement affirms that ACC's faculty members value collaboration, service, agency, scholarship, inclusion, and teaching, all of which attest to our commitment to equity, diversity, and inclusion at the heart of our mission.


Job Posting Title:

Assistant I, Executive


Job Description Summary:

To provide executive level administrative support.


Job Description:

Description of Duties and Tasks

  • Coordinating and maintaining certain aspects of operating budgets including receiving and processing requests for budget expenditures such as travel, equipment purchases, and funds for other activities and events.
  • Organizing and maintaining events and the detailed arrangements associated with such; including preparing or providing agendas, meeting minutes, equipment, location, information packets, and follow-up action items.
  • Expediting the processing of documents or other items requiring action
  • Performing complex computer activities including word processing, data processing, scheduling processes, visual and graphic presentations.
  • Establishing and maintaining files, logs, and other tracking systems for a variety of projects and events; may include website or social media updates.
  • May assign and review the work of office personnel.
  • Providing executive level support to the Vice Chancellor of Technology including but not limited to:
  • Scheduling appointments and maintaining calendars
  • Scheduling and coordinate staff and other meetings
  • Preparing communications such as memos, emails, invoices, reports and other correspondence
  • Managing accounts and performing bookkeeping 
  • Creating and maintaining filing systems, both electronic and physical
  • Answering phones and greeting visitors
  • Gathering and distributing mail
  • Writing and editing documents including letters, reports and instructional documents
  • Other related duties as assigned



  • Correct American English usage, grammar, spelling, punctuation, and vocabulary.

  • Office management processes and procedures.

  • Principles and methods of budget preparation and expenditure control.



  • Strong organizational skills.

  • Excellent communication and coordination skills.

  • Possessing a customer-oriented and solutions-focused mindset.

  • Establishing and maintaining effective working relationships.

  • Maintaining an established work schedule.

  •  Effectively using interpersonal and communications skills, including the use of tact, diplomacy and confidentiality.

  • Effectively using organizational and planning skills, including the use of intense attention to detail and follow-through.

  • Compiling and organizing complex material, summarizing discussions and actions taken in report form.

  • Interpreting and applying rules, regulations, policies, and procedures.

  • Analyzing situations accurately and adopting an effective course of action.

  • Maintaining confidentiality of work-related information and materials.


Technology Skills

  • Expert use of office productivity software tools including but not limited to spreadsheets, word processing software, and presentation software. Must be able to function effectively in both Google and Microsoft environments.

  • Adept at calendar management in modern software platforms including Microsoft applications (Outlook, Outlook 365), Google Calendar and other similar applications.


Required Work Experience

  • Three years related work experience.


Required Education

  • Associate’s degree


Four years of related work experience may substitute for this education requirement. Applicants who substitute work experience to meet the education requirement must use additional related work experience to meet the years of "Required Work Experience" for this position.  Please note that the college reserves the right to amend these terms of substitution at any time. 


Physical Requirements

  • Work is performed in a standard office or similar environment.

  • Subject to standing, walking, sitting, bending, reaching, pushing, and pulling.

  • Occasional lifting of objects up to 10 pounds.



  • Work safely and follow safety rules. Report unsafe working conditions and behavior. Take reasonable and prudent actions to prevent others from engaging in unsafe practices.


Salary Range

$45,537 - $65,055


Number of Openings:



Job Posting Close Date:

July 8, 2022


ACC Benefits Overview

Full-time faculty and staffing table employees who work in full-time and/or part-time positions at the college are eligible for ACC medical benefits effective the first of the month after their first 60 days of employment. Benefits include medical, dental, life insurance, short- and long-term disability, retirement plans and AD&D.

ACC does not participate in Social Security. ACC participates in the Teacher Retirement System of Texas (TRS) and the Optional Retirement Program (ORP-Faculty and Administrators Only). Part-time and Hourly employees participate in the ACC Money Purchase Plan (ACCMPP) as a retirement program required by federal law.


EEO Statement

The Austin Community College District is an Equal Opportunity Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, political affiliation or other protected categories.


Clery Act

As required by the US Department of Education, employees are required to report violations under the Title IX and, under the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act), select individuals are required to report crimes. If this position is identified as a Campus Security Authority (Clery Act), you will be notified, trained, and provided resources for reporting.



The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. ACC reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by ACC as its discretion to enable individuals with disabilities to perform the essential functions.

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