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Job ID: 133387

Pre-Award Research Administrator 4 - (6207U) ChaMPS - 2821 - 2821
University of California Berkeley

Date Posted Nov. 12, 2019
Title Pre-Award Research Administrator 4 - (6207U) ChaMPS - 2821 - 2821
University University of California Berkeley
Berkeley, CA, United States
Department N/A
Application Deadline Open until filled
Position Start Date Available immediately
  • Professional Staff
  • Research/Technical/Laboratory

Pre-Award Research Administrator 4 - (6207U) ChaMPS - 2821 - 2821

About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Application Review Date

The First Review Date for this job is: November 22, 2019

Departmental Overview

Berkeley Regional Services (BRS) is comprised of six (6) Regions which provide services to specific "groupings/clusters" of schools, colleges, and organized research units (5 academic, 1 all other). This regional approach to providing administrative services is intended to improve service quality by re-establishing personal connections and to develop more local expertise.

Chemistry and Mathematical and Physical Sciences (ChaMPS) is a service region within Berkeley Regional Services, within the division of Vice Chancellor for Administration, providing reliable, high-quality integrative administrative support to faculty, academics, staff, student employees, and retirees in support of the UC Berkeley mission of teaching, research, and public service.

ChaMPS provides services in the areas of Business and Financial Services, Human Resources/ Academic Personnel Support and Research Administration (pre-award and post-award administration) for the College of Chemistry, the Division of Mathematical and Physical Sciences in the College of Letters & Science, Space Science Laboratory, and several other ORUs.

  • The Pre-award Research Administrator works with Department Faculty to develop adherent proposals for submission to funding sponsors. The Research Administrator reads sponsor solicitation and policies, and guides the proposing faculty through proposal development and submission.
  • Serves as a knowledge base, ready and able to advise faculty on all aspects of proposal development and submission, including cost-sharing issues, costing policies, developing supporting documents such as data management plans, facilities docs, mentoring plans, and more.
  • Develops detailed budgets and justifications that accurately represent the financial needs of the proposed research. Convert budget to sponsor format, which may include different forms (e.g. RR budget form), sponsor spreadsheets, or sponsor breakdowns (grant fiscal year, university fiscal year, phase, task, etc).
  • Works with sub- and super-recipient institutions to coordinate subcontract proposals and collaborative submissions.
  • Provides document management support, including maintaining libraries of frequently used documents, creating documents from raw text provided by faculty, converting documents from and to a variety of formats, and combining or separating these as needed to provide in sponsor-specific portals.
  • Assists with budgeting a wide range of personnel with different appointment types. Some complexities include budgeting summer salary for academic appointment faculty, graduate student researcher planning, participant support, undergraduate temp planning, staff and consultant roles, and more.
  • Will have primary responsibility for managing proposals in sponsor systems, including FastLane/,, NSPIRES, STGMS, Assist, among others.
  • Takes additional responsibility to assist with training of less experienced Research Administrators. Will be expected to take lead on large and complex proposals regardless of department, such as centers, hubs, proposals with multiple sub-recipients, foreign sub-recipients, or those that request more than $10,000,000 funding. Will provide backup throughout the region in busy periods. Will be available to provide advice, direction, and assistance to other Research Administrators when they encounter less common sponsors or unfamiliar situations.

Required Qualifications

  • Leadership abilities to oversee multiple functions, including review and approval of work.
  • Enthusiastic leader with the ability to motivate others to complete unit goals.
  • Requires extensive knowledge of program administration guidelines of Federal and non-Federal sponsors supporting research and educational activities, preferably in a university environment.
  • Full facility with Federal Acquisition Regulation, Code of Federal Regulations, sponsor-specific policies, intellectual property policy, conflict of interest requirements, publication rights, application of indirect cost rates and other complex concepts in research administration.
  • Maintains knowledge of and ability to interpret and apply sponsor, institutional and departmental policies.
  • Extensive knowledge in research pre-award administration, proposal preparation/submission processes; institutions of higher education fiscal policies/procedures and with the internal financial systems.
  • Experience in managing financial accounts and funds, including cost projections and budgeting, ability to perform mid-level financial analysis and basic customized reporting; ability to manage high volume and complex transactions.
  • Experienced with all types of award mechanisms, including grants, contracts, subcontracts, cooperative agreements.
  • Requires independent judgment and strong organization and communication skills and customer service focus.
  • Ability to communicate clearly verbally and in writing to multiple constituencies.
  • Advanced skills using Microsoft Office and common desktop/web applications.
  • Service orientation, strong management skills, leadership, sound judgment and decision making, critical thinking and creative problem solving.
  • Excellent skills to work collaboratively and act persuasively in sensitive situations; skills in conflict management techniques.
  • Skills in establishing and implementing customer service standards.
  • Demonstrated experience managing a critical function in a complex environment.
  • Ability to produce original thinking, entailing innovative application of policy, situational solutions, and

applicable financial and budgetary principles.
  • Technical and computing skills sufficient to independently: produce complex financial reports, projections

and graphics; and extract and present data from a multitude of written and/or on-line sources.
  • Experience using an on-line budgetary and financial system.
  • Advanced competence in the use of spreadsheet and database in financial analysis, fiscal management and financial reports.
  • Working knowledge and experience with campus contract and grant policies, and extramural funding requirements.
  • Superior written and verbal communications skills and ability to communicate complex ideas.
  • Demonstrated ability to compose grant proposals and reports, and to articulate ideas, thoughts, and information with funding agencies' representatives.
  • Advanced knowledge of OMB circulars such as A-21, A110, A-133, Federal Acquisition Regulations, and principles of cost accounting standards, including allowability, allocability, and reasonableness.

Salary & Benefits

This is an exempt, monthly paid position. Annual salary is commensurate with experience within the range of $85,000.00 - $90,000.00.

For information on the comprehensive benefits package offered by the University visit:

How to Apply

Please submit your cover letter and resume as a single attachment when applying.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:
For the complete University of California nondiscrimination and affirmative action policy see:

To apply, visit


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