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Job ID: 184420

GLOBE Program Coordinator (4574U) - CoE, Job 34708
University of California, Berkeley


Date Posted Apr. 22, 2022
Title GLOBE Program Coordinator (4574U) - CoE, Job 34708
University University of California, Berkeley
Berkeley, CA, United States
Department
Application Deadline Open until filled
Position Start Date Available immediately
 
 
  • Coordinator
  • Administrative Support/Services
 
 


GLOBE Program Coordinator (4574U) - CoE, Job 34708

About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

Departmental Overview

The Dado and Maria Banatao Center for Global Learning and Outreach from Berkeley Engineering (GLOBE) was founded in 2005 under the vision of Dean Richard A. Newton and College of Engineering long-time friend and benefactors, Dado and Maria Banatao. GLOBE has helped College of Engineering departments, centers, and units engage with international partners, from the initial engagement with Singapore to establish the Singapore BEARS center to the creation of the Philippine-California Advanced Research Institutes (PCARI) to the Tsinghua-Berkeley Shenzhen Institute (TBSI).

GLOBE has also worked with departments and faculty to establish visiting student and scholar programs with partner institutions with whom faculty have strong relationships, from such institutions as Nanyang Technological University in Singapore to Shanghai Tech University in China to ilina University in the Republic of Slovakia.

GLOBE also supports UC Berkeley students with various outgoing programs, from the ENGIN 187 course, "Global Engineering: The Challenges of Globalization and Technology Disruption," to the GLOBE Ambassadors study-travel program, to identification and facilitation of international internship opportunities.

The scope of this role is focused on providing student services and academic advising support on the admission process, course planning, and any events and procedures associated with international student affairs work for GLOBE international visiting student programs from China, Singapore, Taiwan, India, and other research or educational programs with the Philippines, Taiwan, Indonesia, as well as from other partner countries; facilitate programs recruitment outreach and admission process; and support the general program operation, events, financial reimbursement, and administrative affairs. The position would also support data analysis to the team to generate reports and utilize creative presentation techniques to gain interest in analyses that enhance the team's decision-making and support the implementation of projects, programs, and new initiatives inside of GLOBE.

Application Review Date

The First Review Date for this job is: 5/6/2022 - Open Until Filled

Responsibilities

40% Student Advising and Services:
  • Organize and advise student and scholar program admission process including scheduling potential interviews and issuing invitation letters, etc.
  • Advise students and scholars regarding orientation, arrival, housing, etc.
  • Prepare and assist program recruitment material and communication with students and partners.
  • Work with Engineering department schedulers to ensure timely and appropriate course enrollment.
  • Collect and compile students' course preferences each semester Communicates with students/scholars regarding GLOBE activities and resources.
  • Coordinate with student workers to plan program orientation and student activities.
  • Assist in the fulfillment of necessary forms and paperwork required of students/scholars.
  • Maintain and organize student and scholar master data and information.


15% Academic Advising:
  • Advise students on the course selection and concurrent enrollment processes.
  • Provide advice and assistance to students on academic and program requirements; assist students in determining course plan options, resolving scheduling conflicts, and similar issues.


15% Data Analysis:
  • Research, gather, analyze, and summarize enrollment trends and data information for current and historical GLOBE programs.
  • Assess existing data using sophisticated statistical techniques and prepare appropriate tabular and text reports.
  • Provide high-quality data and analyses in support of GLOBE making the budget and new program planning.
  • Respond to ad hoc requests for information and analysis, which may require complex extractions, analyses, and reporting/visualization of information contained within the survey and institutional databases.
  • Work collaboratively with other departments across campus to gather the course enrollment data and information to help GLOBE and other academic departments to plan on the course enrollment projection for the future semesters.
  • Utilize creative presentation techniques to gain interest in analyses that advance decision-making and support the implementation of projects, programs, and new initiatives.
  • Provide advice and training to others in the team.


10% Recruitment and Admissions:
  • Implement outreach info session with specifically partner institutions and universities; advise prospective applicants on necessary admission preparation and process; appropriateness of program as it pertains to the prospective applicant's goals; review international transcripts for program eligibility; initiate and arrange student recruitment interviews and admission packages.
  • 10% Administrative Support:
  • Provide professional, editorial, and administrative support for all writing.
  • Maintain master calendar; review incoming mail and routes accordingly.
  • Prepare reimbursement documents and submission through the ERSO intranet.
  • Draft, transcribe, proofread, edit and maintain correspondence, reports, and meeting minutes; respond to written inquiries; assist with the preparation, proofreading, and editing of reports and proposals; maintain online and hard copy filing systems; screen, prioritize and follow up on phone calls; assist with PowerPoint and other formal presentations.
  • Provide office management services; maintain office equipment, order supplies; prepare orders for routine office supplies and low-value purchases; prepare federal express mailings and send faxes as needed, and coordinate any other facilities management or purchasing services with the appropriate ERSO business services unit.
  • Perform advanced word processing and prepare reports using Word, PPT, Excel, memos, letters, and electronic mail communications.
  • Work closely with the ERSO Research Support Officers to coordinate proper programmatic charging of expenditures.


10% Event Planning and Communication:
  • Plan and administer all logistics for special events such as conferences, seminars, and workshops.
  • Coordinate on-site and off-site meetings, workshops, and conferences, both domestic and international.
  • Coordinate and schedule visits by potential collaborators as directed.
  • Coordinate, plan, and execute all conferences and workshops; off-site as well as on-site.
  • Prepare briefings for visits hosted by GLOBE, International and Corporate Partnerships and/or the Associate Deans, and Dean of the College of Engineering.
  • Provide assistance to coordinate meetings and conferences including making reservations, sending invitations, maintaining attendee lists; photocopying, printing, and creating and distributing communications or meeting materials; arranging catering, making travel and parking reservations, and processing invoices and reimbursements.
  • Independently develop and implement protocols for regular meetings and conferences on an ongoing basis.
  • Make recommendations for streamlining the planning process.


Required Qualifications
  • Bachelor's degree in related area and / or equivalent experience / training.
  • Knowledge of advising and counseling techniques.
  • Ability to multi-task; verbal and written communication skills.
  • Interpersonal skills.
  • Multicultural competencies; ability to work with diverse populations.
  • Ability in problem identification and reasoning.
  • Skills in service orientation, organization, active listening, and critical thinking.


Preferred Qualifications
  • Knowledge of University-specific computer application programs and pertinent databases.
  • Basic knowledge of student immigration and visa processes pertaining to international students and scholars.
  • Knowledge of University processes and procedures.
  • Understanding of University rules and regulations.


Salary & Benefits

For information on the comprehensive benefits package offered by the University visit:

https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

Salary is commensurate with experience.

Other Information

This is a part-time (60% FTE), 1-year contract appointment.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Mandated Reporter

This position has been identified as a Mandated Reporter required to report the observed or suspected abuse or neglect of children, dependent adults, or elders to designated law enforcement or social service agencies. We reserve the right to make employment contingent upon completion of signed statements acknowledging the responsibilities of a Mandated Reporter.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant see:

https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
For the complete University of California nondiscrimination and affirmative action policy see:
http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct

To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=34708&PostingSeq=1

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