District Recruitment Coordinator

Print


District Recruitment Coordinator

Salary

$57,780.00 - $70,368.00 Annually

Location

Costa Mesa, CA

Job Type

Classified Staff

Job Number

D-040-18 & D-011-18

Division

District Office

Department

Human Resources

Opening Date

08/10/2017

Closing Date

8/23/2017 11:59 PM Pacific

Definition

Under general supervision of the District Director, HR and Recruitment & Employment Services, the District Recruitment Coordinator is responsible for a wide variety of para-professional functions in the areas of recruitment, selection, equal employment opportunity, training, and other related human resources programs; serves as a community liaison and resource in the recruitment of faculty and staff positions, with emphasis on diversity, innovation, and inclusion; researches, prepares, and analyzes a variety of complex data and reports.

DISTINGUISHING CHARACTERISTICS:
The District Recruitment Coordinator has technical responsibility for a variety of district-wide human resources assignments and receives guidance primarily in terms of establishing project priorities and general parameters. 

CORE COMPETENCIES:
Customer Service - Anticipates, monitors, and meets the needs of internal and external customers and responds to them in an appropriate manner.  Continually seeks to provide the highest quality service to all District customers.

Communication - Communicates well, both verbally and in writing.  Demonstrates effective use of listening skills and displays openness to diverse perspectives.  Shares information with other members of the team to foster teamwork and collaboration for the attainment of District goals.

Job Knowledge - Understands duties and responsibilities, has the appropriate technical skills, and keeps job knowledge current.  Understands the relationship of their position to the mission and goals of the District.

Innovative - Demonstrates a commitment to continuous improvement, including the understanding and application of technology.  Skilled in the use of computers, adapts to new technology, keeps abreast of changes, learns new programs quickly, and uses systems- and outcomes-approach to improve productivity.

Strategic - Partners with diverse sources (individuals, disciplines, bodies of knowledge) for ideas and innovation in workforce optimization and Equal Employment Opportunity programs.

Ethical/Integrity - Displays business acumen, ethics and integrity in all processes of Human Resources.

Adaptable/Flexible - Creates change (relentlessly innovates and improves), adapts to change, is open to new ideas, handles pressure, and adjusts to meet changing needs.

EXAMPLES OF DUTIES:
Duties may include, but are not limited to, the following:
a) Liaison with hiring managers and search committees on job  design, education, experience and competency prioritization,  selection, and hiring processes.
b) Develop partnerships and relationships with external  recruitment sources for proactive, short and mid-term  recruitment of diverse talent for institution.
c) Provide guidance, training and coaching on bias awareness,  closing unintended gaps and strengthening individual and  institutional inclusiveness.  Train on district recruitment  related procedures, policies, and processes; ensure district- wide standards are applied in related processes.
d) Liaison with the colleges to identify and implement  recruitment strategies in accordance with the District EEO  Plan to enhance our applicant pools for quality and diversity.
e) Liaison with faculty, deans, and department chairs to develop  and expand traditional and non-traditional recruitment  approaches for attracting diverse, qualified part-time faculty  applicants; build and actively maintain part-time faculty  applicant pools; coordinate and conduct part-time faculty  recruitment fairs, internships, and/or other programs to  promote and attract innovative educators.
f) Develop and coordinate all advertisements and marketing  efforts for open positions; prepare and initiate related  reports, documents, and processes, such as vendor accounts,  purchase requisitions, applicant traffic sources, and cost- per-hire analysis.
g) Effectively respond to and assist applicants with applicant  tracking system and general questions about positions and  minimum qualification standards.
h) Prepare, compile, and maintain a variety of data and  statistical reports related to performance metrics for  recruitment.
i) Schedule and coordinate Equal Employment Opportunity Advisory  committee; serve as human resources staff support to advisory  committee; assist in ongoing review of the effectiveness of  Equal Employment Opportunity Programs.
j) Review applicant flow data; gather, compile, analyze, and  summarize data for annual diversity report.
k) Coordinate and assist with job classification studies; update  and revise class descriptions, as needed.
l) Assist in maintaining job classification tables and records in the District's integrated information system (Banner); create and set up new entries, run queries and reports, as required; publish and distribute updated salary schedules in compliance with STRS/PERS reporting requirements and applicable policies and procedures.
m) Operate a computer and a variety of office applications, such as Word, Excel, and Power Point with intermediate to advanced proficiency.
n) Perform other related duties as assigned.

Qualifications and Physical Demands

MINIMUM QUALIFICATIONS:

Knowledge of:
1. Employment practices, policies, and procedures related to  recruitment and equal employment opportunity programs.
2. Applicant tracking systems and intermediate to advanced level  knowledge and skill in word processing, spreadsheet, database,  and presentation software.
3. Recruitment advertising sources and general marketing  practices.
4. Recruitment metric, research methods, and data analysis  techniques.
5. Functions and structure of a community college district or  similar educational setting.
6. Accepted practices in development of job content, including a  working understanding of complexity and difficulty of job  duties, and required skills, knowledge and abilities.
7. Federal, state, and local laws related to human resources and  equal employment opportunity.
8. Socio-economic, language, and cultural barriers affecting disadvantaged segments of the community.

Ability to:
9. Communicate effectively and persuasively orally and in writing.
10. Identify, build, foster, and leverage a network of  organizations and sources to recruit for quality candidates, including but not limited to professional associations, conferences, referrals, and/or doctoral programs.
11. Analyze, compare, prioritize, and evaluate complex data.
12. Identify traditional and non-traditional recruitment sources.
13. Plan, organize, and complete routine to complex human resources projects according to timelines.
14. Facilitate teamwork, collaboration, and problem-solving.
15. Identify core competencies to strengthen and promote the  development of organizational capabilities that attracts top talent.
16. Model communication and interaction that respects all individuals.
17. Effectively interpret, apply, and explain applicable laws, codes, collective bargaining agreements, policies, and  procedures.
18. Prepare and present data clearly and concisely, orally and in writing.
19. Speak effectively to groups.
20. Operate standard office equipment including a computer and related software applications.
21. Work effectively independently and as part of a team with minimal supervision.
22. Provide a quality service to the campus and district community.
23. Adapt to changing priorities and meet conflicting timelines.
24. Maintain confidentiality of information.

Education and Experience:
25. A bachelor's degree from an accredited institution in human resources management, public administration, business administration or related field.
26. Two years of relevant recruitment experience with a strong emphasis on diversity, selection, and hiring.
27. Or, any combination of education and experience that would provide equivalent qualifications.

Conditions of Employment

This is a full time, 12 month per year position. The normal hours of work are to be arranged between 8:00 a.m. and 5:00 p.m., Monday through Friday. The effective date of employment will be arranged with the supervisor.
 
The District provides medical, dental, and vision insurance for the employee and eligible dependents and life insurance for the employee.
 
  • Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
  • The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910).
  • The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individual's interested in advancing the District's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

PAY PHILOSOPHY:
All movement on the salary schedule will occur July 1 of each year for all classified employees. Salary also subject to additional 1.56% COLA effective 7/1/17.

WORK ENVIRONMENT
  • Office environment

PHYSICAL DEMANDS:
  • Dexterity of hands and fingers to operate a computer and other office equipment.
  • Hearing and speaking to exchange information.
  • Seeing to read a variety of materials and view a computer monitor to perform assigned duties.
  • Sitting for extended periods of time.
  • Bending at the waist and reaching overhead, above the shoulders and horizontally, to retrieve and store files and supplies.
  • Lift light objects.
  • Ability to work extended hours.

CERTIFICATES, LICENSES AND OTHER REQUIREMENTS
A valid California driver's license and the availability of private transportation or the ability to provide transportation to and from district and campus worksites is required.

Additional Information

ATTENTION: Before applying, please be sure to review the Coast Colleges District Board Policy regarding Nepotism (BP 7310 (Download PDF reader)) to check if your application may be impacted. If you have any questions, please contact HR Recruitment at 714-438-4714 or 714-438-4716.

APPLICATION REQUIREMENTS:  To be considered for this opportunity, you must submit a COMPLETE application packet. A complete application packet includes:

  1. A complete Coast Community College District Online Employment Application.
  2. A current resume (uploaded as a separate attachment - PDF recommended).
  3. A cover letter (uploaded as a separate attachment - PDF recommended) which highlights your qualifications as related to this position.
  4. Answers to all supplemental questions (please provide clear and thorough responses as they will be carefully evaluated to determine the most qualified candidate(s) to be invited for an interview; please do not paste your resume, or put "see resume" or "N/A").
Submission of all required application information and materials is the responsibility of the applicant.

APPLICATION PROCEDURES:
Applications must be received no later than the posted closing date. There are NO EXCEPTIONS. Electronic applications may be completed by visiting www.cccd.edu/employment. Once you have completed an electronic application, you may apply to open positions within the Coast Community College District by submitting the application and all other required materials. Required materials differ for each open position and must be complete when submitted for a specific posting. Instructions for completing applications and applying to posted positions are available online or by calling Applicant Processing at (714) 438-4714 or (714) 438-4716.

Information for TDD users is available by calling (714) 438-4755.
 
All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community. All application materials become the property of the Coast Community College District and will NOT be copied or returned. Any documents that you are unable to attach can be faxed to (714) 782-6065. Faxes must clearly indicate your name and the job to which you are applying.

To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested. Additional materials will not be considered or returned. Be sure to complete all questions and sections of the application. For questions which may not apply, indicate "n/a" (not applicable). If you do not know an answer, please indicate so, but do not leave any space blank.

Disability Accommodations:
If you require accommodations in the Application or Examination Process, please notify Human Resources by calling (714) 438-4714 or (714) 438-4716.

SELECTION PROCEDURES:
  1. All online applications and required materials received by the deadline date will be screened to determine which applicant(s) meet(s) the minimum qualifications as stated in the job announcement. Please note: Possession of the minimum qualifications does not ensure an interview.
  2. Applicants who meet the required qualifications and who are also deemed to possess the highest degree of desirable qualifications will be invited to discuss their qualifications in an interview with the College/District. Therefore, it is required that applicants submit clear, detailed responses to all supplemental questions in order to demonstrate his/her qualifications as related to the position.
  3. If any travel is required for an applicant to participate in-person during the interview process, this will be done so at the candidate's own expense.
The Coast Community College District is a multi-college district that includes Coastline Community College, Golden West College, and Orange Coast College.  The three colleges offer programs in transfer, general education, occupational/technical education, community services and student support services.  Coastline, Golden West and Orange Coast Colleges enroll more than 60,000 students each year in more than 300 degree and certificate programs. 
Since its founding in 1947, the Coast Community College District has enjoyed a reputation as one of the leading community college districts in the United States.  Governed by a locally elected Board of Trustees, the Coast Community College District plays an important role in the community by responding to needs of a changing and increasingly diverse population.
 
Coast Community College District is an Equal Opportunity Employer

The Coast Community College District is committed to employing qualified administrators/managers, faculty, and staff members who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students. The Board is committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and provide equal consideration for all qualified candidates. The District does not discriminate unlawfully in providing educational or employment opportunities to any person on the basis of race, color, sex, gender identity, gender expression, religion, age, national origin, ancestry, sexual orientation, marital status, medical condition, physical or mental disability, military or veteran status, or genetic information.

Comprehensive Medical, Dental and Vision
We know that the health of our employees and their families is a priority. That's why we offer extensive health care benefits to benefits-eligible employees. We offer the District's PPO plan as well as two HMO's, United Health Care and Kaiser Permanente. We also provide District-paid dental and vision insurance. 

Benefits are available to regular permanent employees working 20 or more hours per week.  Benefits are not available to temporary or short term employees.

District-paid Life Insurance
The District provides Life and Accidental Death & Dismemberment insurance benefits, underwritten by ING. This District-paid benefit is equal to one time your annual salary and remains in effect until age 70.

District-paid Disability Benefits
Coast provides both short and long term disability benefits for eligible employees unable to work because of disability due to illness, injury, or maternity.

Voluntary Plans
A variety of voluntary plans are offered through the District to benefits-eligible employees such as Long Term Care, Hyatt Legal, and Section 125 compliant flexible spending accounts.

Enrich Your Profession
Professional Development Programs
The District offers a variety of Professional Development programs for faculty and classified staff that encompasses all types of facilitated learning opportunities, ranging from college degrees to formal coursework and conferences. We encourage lifelong learning that maintains and improves professional competencies, enhances career progression, and keeps our employees on the cutting edge of their profession.

Sabbatical Leaves
Faculty members are encouraged to pursue professional growth leading to the development of increased competence and the improvement of instruction and/or redirection in their current teaching discipline. The District's sabbatical leave program is designed to assist in this pursuit and is available on a semester basis after completing six consecutive years of service.

Academic Senate
The Academic Senate is the governing body at each of our colleges for making recommendations to administration and to our Board of Trustees with respect to academic and professional matters. The Senate consists of elected faculty and has the responsibility for matters related to curriculum and general academic policy.

Time to Refuel
Vacation
Classified, contract staff earn vacation days commensurate with years of service. Classified Management and Administrators earn 22 days vacation per year.

Sick Leave
All contract employees earn sick leave as outlined in the CA Education Code. Sick leave may be carried over from year-to-year and, upon retirement, unused sick leave may contribute to your PERS and STRS retiree benefit.

Holidays
The District observes 21 paid holidays per year.

Jury Duty, Bereavement, Military Leave
Coast grants contract employees called to jury duty a leave of absence, without loss of pay, for the entire length of required service. Other available leaves include bereavement from 3-5 days and military leaves of absence in accordance with applicable state laws.

Great Expectations
Pension Plans
The District participates in the California State Teachers Retirement System (CalSTRS) and the California Public Employees Retirement System (CalPERS) for contract employees. Non-contract employees participate in Public Agency Retirement Services (PARS) plan for the first 1,000 hours of their employment.
Additionally, it is the policy of the Coast Community College District that contract employees who retire from the District with ten or more years of service be afforded the same group insurance benefits until 70 years of age. A Medicare Supplement or GAP plan  is available to retirees and their spouses after age 70.

Annuities
The District maintains a program whereby qualified employees may request through Payroll to have a portion of his or her salary deposited under a tax sheltered annuity plan or an approved deferred compensation plan.

Schools First Federal Credit Union
The Schools First Federal Credit Union is a federally insured, full service, financial cooperative that is a not-for-profit organization. Earnings are used to benefit all members to provide a full range of financial services and offerings.

01
I understand that a COMPLETE application packet is required for consideration, which includes the following: 1. A completed Coast Community College District Online Employment Application 2. A current resume (uploaded as a separate attachment - PDF recommended) 3. A cover letter (uploaded as a separate attachment - PDF recommended) 4. Clear and detailed responses to all supplemental questions (required for evaluation purposes)
  • Yes
  • No
02
Describe your experience in developing and coordinating traditional and non-traditional recruitment programs.
03
Describe your experience coordinating recruitment events and other outreach programs to promote and attract diverse talent.
04
Describe your experience with and level of proficiency (Intermediate to advanced) with the following: Excel (Graphs, Charts, and Tables); Word (Tables, Forms); PowerPoint; Prezi; and Info graphic software.
05
Describe your background and experience conducting formal presentations.
06
Please summarize your knowledge and experience related to Equal Employment Opportunity Programs.

Required Question

Agency
Coast Community College District
Address
1370 Adams Avenue

Costa Mesa, California, 92626
Phone
714-438-4668
714-438-4714
Website
http://www.cccd.edu
Classified Staff, Management and Other Opportunities
Account
Terms Of Use
Cookie Settings
Copyright © 2024