PT Hourly POOL - Clerical Support - Title III and AANAPISI Grant (CCC)

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PT Hourly POOL - Clerical Support - Title III and AANAPISI Grant (CCC)

Salary

See Position Description

Location

Coastline College, CA

Job Type

Short Term

Job Number

PT Hourly - Title III/AANAPISI

Division

Coastline Community College

Opening Date

06/02/2017

Closing Date

3/1/2019 12:00 AM Pacific

Definition

***This recruitment will remain OPEN UNTIL FILLED. 

The clerical support position for Coastline College's Title III and Asian American Native American Pacific Islander Serving Institutions (AANAPISI) Grant Department will provide support to the Asian American Pacific Islander (AAPI) persistence and outreach efforts of the College by executing the following tasks:
 

  1. Meet frequently with different campus departments to create events around AAPI persistence efforts.
  2. Based on availability provide support in the planning and preparation of events to the Intercultural Resource Center.
  3. Provide support to the Title III Department as they create and build relationships with local community based organizations around the Coastline Community College service area.  
  4. Assist with Title III AANAPISI programs/services goals.
  5. Track and monitor student usage of Intercultural Resource Center.

Qualifications and Physical Demands

MINIMUM QUALIFICATIONS:
 

Knowledge of:
  1. Modern office practices, procedures, methods, electronic technology and equipment.
  2. Principles, practices and procedures of event planning.
  3. Correct English usage, grammar, spelling, punctuation and vocabulary.
  4. Principles, practices and procedures of business letter writing, data collection, record keeping and report preparation.
  5. Principles and techniques used in public relations.
  6. Current word processing, spreadsheet and database programs, methods and techniques.
  7. Basic math with financial and statistical record keeping.
  8. Receptionist and telephone techniques and etiquette.
  9. Basic research methods and techniques, as well as, office management techniques.
Some higher level positions desire individuals with knowledge of/ability to perform:
  1. Knowledge of post-secondary education codes and legislative requirements; instructional process and college environment
  2. Office management techniques, methods and procedures
  3. Complex inter-related record keeping, complex fiscal, statistical and administrative data collection and report preparation
  4. Provide training, work direction and guidance to lower-level office staff and student workers.  
Ability to:
  1. Learn and work within the policies, functions, and requirements of area of assignments.
  2. Communicate clearly and concisely, in the English language, both orally and in writing.
  3. Compile information and write reports, business correspondence, and procedure manuals using correct English usage, grammar, spelling punctuation and vocabulary.
  4. Operate an electronic keyboard accurately at a speed necessary for successful job performance.
  5. Record and transcribe information accurately at an acceptable rate of speed.
  6. Independently compose routine correspondence and memoranda.
  7. Type, format, proofread, duplicate and distribute documents and other written materials.
  8. Provide work direction to others. Establish, review and revise office work priorities.
  9. Maintain accurate statistical and financial records.
  10. Plan and organize work.
  11. Perform work with speed and accuracy.
  12. Respond to requests and inquiries from students, staff or the public.
  13. Effectively present information in person or on the telephone to students, staff or the public.
  14. Use sound judgment in recognizing scope of authority.
  15. Exercise good judgment and discretion in analyzing and resolving confidential, difficult and sensitive situations.
  16. Maintain confidentiality of sensitive information.
  17. Establish and maintain cooperative and effective working relationships with those contacted in the course of work.
  18. Relate effectively with people of varied academic, cultural and socio-economic background using tact diplomacy and courtesy.  

DESIRABLE QUALIFICATIONS:

  1. Ability to speak conversational Vietnamese.

Conditions of Employment

***This recruitment will remain OPEN UNTIL FILLED. 

Start Date: November 1st

Employment is on a part-time, temporary basis and contingent upon verification of employment history, background verification as governed under Education Code requirements, eligibility to work in the United States, and approval by the CCCD Board of Trustees. Assignments are short-term, temporary, and do not offer fringe benefits or pay for holidays or time not worked, and are limited to 28 hours per week or 160 days per fiscal year. The hours of work and effective date of employment will be arranged with the supervisor. 

This is a CONTINUOUS recruitment for an applicant POOL to fill part-time, temporary, hourly assignments on an as-needed basis. Departments or Divisions will refer to the POOL of applications on file to fill temporary assignments as the need arises. Applications are accepted year-round and will remain in the pool for one year. You will be contacted by the hiring manager should the department/division be interested in scheduling an interview. Please do not call the Office of Human Resources regarding the status of your application.

  • Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
  • The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910)
  • The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing the District's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.
SALARY
Appropriate placement based on the HH Salary Schedule.

Additional Information

ATTENTION: Before applying, please be sure to review the Coast Colleges District Board Policy regarding Nepotism (BP 7310) to check if your application may be impacted. If you have any questions, please contact HR Recruitment at 714-438-4714 or 714-438-4716.

APPLICATION REQUIREMENTS:  To be considered for this opportunity, you must submit a COMPLETE application packet. A complete application packet includes:

  1. A complete Coast Community College District Online Employment Application.
  2. A current resume (uploaded as a separate attachment - PDF recommended).
  3. A cover letter which highlights your qualifications as related to this position (uploaded as a separate attachment - PDF recommended)
Submission of all required application information and materials is the responsibility of the applicant.

APPLICATION PROCEDURES:
Applications must be received no later than the posted closing date. There are NO EXCEPTIONS. Electronic applications may be completed by visiting www.cccd.edu/employment. Once you have completed an electronic application, you may apply to open positions within the Coast Community College District by submitting the application and all other required materials. Required materials differ for each open position and must be complete when submitted for a specific posting. Instructions for completing applications and applying to posted positions are available online or by calling Applicant Processing at (714) 438-4714 or (714) 438-4716.

Information for TDD users is available by calling (714) 438-4755.
 
All applications will be screened under a process of utmost confidentiality by a committee of representatives from the college community. All application materials become the property of the Coast Community College District and will NOT be copied or returned. Any documents that you are unable to attach can be faxed to (714) 782-6065. Faxes must clearly indicate your name and the job to which you are applying.

To ensure consistency and fairness to all applicants, please do not submit materials in addition to those requested. Additional materials will not be considered or returned. Be sure to complete all questions and sections of the application. For questions which may not apply, indicate "n/a" (not applicable). If you do not know an answer, please indicate so, but do not leave any space blank.

Disability Accommodations:
If you require accommodations in the Application or Examination Process, please notify Human Resources by calling (714) 438-4714 or (714) 438-4716.

SELECTION PROCEDURES:
  1. All online applications and required materials received by the deadline date will be screened to determine which applicant(s) meet(s) the minimum qualifications as stated in the job announcement. Please note: Possession of the minimum qualifications does not ensure an interview.
  2. Applicants who meet the required qualifications and who are also deemed to possess the highest degree of desirable qualifications will be invited to discuss their qualifications in an interview with the College/District. Therefore, it is required that applicants submit clear, detailed responses to all supplemental questions, if any, in order to demonstrate his/her qualifications as related to the position.
  3. If any travel is required for an applicant to participate in-person during the interview process, this will be done so at the candidate's own expense.
WORK ENVIRONMENT AND PHYSICAL DEMANDS:
  1. The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job.
  2. The work environment characteristics are representative of those an employee encounters while performing the essential functions of this job.
  3. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
  4. A detailed list of physical demands and work environment is on file and will be provided upon request.

The Coast Community College District is a multi-college district that includes Coastline Community College, Golden West College, and Orange Coast College.  The three colleges offer programs in transfer, general education, occupational/technical education, community services and student support services.  Coastline, Golden West and Orange Coast Colleges enroll more than 60,000 students each year in more than 300 degree and certificate programs. 
Since its founding in 1947, the Coast Community College District has enjoyed a reputation as one of the leading community college districts in the United States.  Governed by a locally elected Board of Trustees, the Coast Community College District plays an important role in the community by responding to needs of a changing and increasingly diverse population.

Coast Community College District is an Equal Opportunity Employer
The Coast Community College District is committed to employing qualified administrators/managers, faculty, and staff members who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students. The Board is committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and provide equal consideration for all qualified candidates. The District does not discriminate unlawfully in providing educational or employment opportunities to any person on the basis of race, color, sex, gender identity, gender expression, religion, age, national origin, ancestry, sexual orientation, marital status, medical condition, physical or mental disability, military or veteran status, or genetic information.

Fringe benefits are not applicable.

01
I understand that a COMPLETE application packet is required for consideration, which includes the following: 1. A completed Coast Community College District Online Employment Application 2. A current resume (uploaded as a separate attachment - PDF recommended) 3. A cover letter (uploaded as a separate attachment - PDF recommended)
  • Yes
  • No

Required Question

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Costa Mesa, California, 92626
Phone
714-438-4713
714-438-4714
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http://www.cccd.edu
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