Under the general direction of the Vice Chancellor of Educational Services and Technology, the District Director of Grants and Educational Services is responsible for coordinating, supporting, and monitoring all pre- and post-award activities regarding grants and related contracts secured on behalf of the district; coordinating activities district-wide related to researching funding sources and opportunities, grants training, managing centralized grants clearinghouse, writing grant applications, providing support for grant submissions, and post-award grant management; providing support for instructional programs and services district-wide; supervising and evaluating the performance of assigned personnel.

EXAMPLE OF DUTIES: Duties include, but are not limited to, the following:

1. Research potential public and private grant opportunities.
2. Work with administrators, faculty and staff district-wide to match grant opportunities to District and College priorities, and facilitate or lead project development team sessions with faculty, staff, and administrators.
3. Provide oversight for activities related to identifying and recognizing external opportunities that present viable funding opportunities to reach district-wide goals and priorities.
4. Actively seek, identify and recognize external opportunities that present viable funding opportunities that match District-wide goals.
5. Coordinate all aspects of proposal development with appropriate College and/or District Office personnel and departments.
6. Write grant narratives, prepare budgets, complete application forms, and submit grant applications.
7. Provide or assist with post-award grant project implementation; monitor and administer grants through the grant life-cycle.
8. Prepare and submit grant reports and budgets for secured grants and assigned categorical programs; monitor and control expenditures; ensure proper maintenance of audit trails, documentation and financial records.
9. Articulate measurable goals and objectives for the office and report key outcomes on a regular basis.
10. Create and implement procedures, structures, and systems related to the development, communication and the administration of grants.
11. Identify and disseminate information on public funding opportunities that align with the District's mission and goals.
12. Serve as the District's primary liaison to public funding sources, and promote the District's interests with these agencies.
13. Develop and implement appropriate systems for tracking grant applications, success rates, grant awards and outcomes.
14. Systematically evaluate processes and procedures and automate functions when possible.
15. Develop or coordinate development of grant project summaries, grant reports and other related reports for the College or District Office administration and the Board of Trustees.
16. Develop resource guides for internal use.
17. Review federal and state legislation to assess levels of grant support and the impact on existing grant funding.
18. Serve as a liaison with local, state, federal and private funders.
19. Develop, implement and evaluate a district-wide strategic plan for the submission and monitoring of grants.
20. Conduct one-on-one training and group workshops related to grant writing and grant administration.
21. Hire independent contractors, professional experts, and other personnel that may be engaged in various aspects of planned or secured grant related activities and work.
22. Interview, assign, train, supervise, and evaluate the performance of assigned staff.
23. Work collaboratively with the District Office of Research, Planning and Institutional Effectiveness to coordinate the gathering of data for grant proposals and grant reports.
24. Work collaboratively with District and/or College Fiscal Services on all aspects of pre-award and post-award budgets; create customized budgets and ensure compliance on grants.
25. Maintain accurate records on grant development efforts and prepare annual report on outcomes of these activities.
26. Maintain a positive, proactive relationship with District and/or College fiscal services, purchasing, human resources, payroll etc. to ensure full grant compliance and process efficiency
27. Ensure all guidelines, expected outcomes and program deliverables are observed per the grantor's specifications and timelines.
28. Coordinate grant support services for site visits and audits by funding agencies.
29. Coordinate and implement procedures for curriculum preparation, approvals and record-keeping.
30. Serve as District Office liaison for curriculum support and coordination.
31. Coordinate with the Colleges in the District and prepare Board agenda items related to grants, courses, programs and materials fees.
32. Serve as the District Office representative for Career Technical Education (CTE); review and prepare CTE plans, reports and fund claims as required by federal and state laws and regulations.
33. Assist the Colleges and review proposals for new CTE programs.
34. Develops and presents grant workshops to faculty and staff.
35. Serve as curriculum liaison between the District Office and the State Chancellor's Office.
36. Operate a variety of office equipment including a computer and a variety of specialized systems and software; drive a vehicle to conduct work.
37. Participate in, coordinate or lead teams, workgroups or committees, as appropriate.
38. Perform other duties as assigned.

MINIMUM QUALIFICATIONS:
 
Knowledge of:
1.  Educational administration and leadership.
2.  Operational and strategic planning.
3.  Performance measurement, monitoring and evaluation for grants.
4.  Research and data collection and analysis methods.
5.  Applicable District policies and procedures, federal and state laws, codes and regulations.
6.  District organization, operations, and objectives.
7.  Instructional programs and services.
8.  Technical writing.
9.  Educational grants.
10. Grant writing resources and information sources.
11. Grant monitoring and compliance procedures.
12. Program coordination, project management, budget development, control and management.
13. Private and public sources, organizations and foundations which fund a variety of grants related to educational programs and services or can facilitate obtaining such funding.
14. Program planning and development.
15. Computers and relevant software applications and systems.
16. Principles and practices of administration, supervision and training.
17. A sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, and ethnic backgrounds of community college students.

Ability to:
18. Analyze situations accurately and adopt an effective course of action.
19. Work in a team-oriented approach, with diverse group of collaborators and under deadline pressure.
20. Communicate effectively both orally and in writing with diverse constituencies within and outside the District.
21. Work collaboratively with various groups including administrators, staff, faculty, federal and state officials, and community stakeholders.
22. Plan and manage work flow, priorities and accomplishment of results.
23. Encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, and quality services.
24.  Establish and maintain cooperative and effective working relationships with others.
25.  Interpret, apply and explain laws, rules, regulations, policies and procedures.
26.  Manage concurrent demands and meet schedules and time lines in a complex and fast-paced environment.
27.  Lead teams, groups and meetings.
28. Manage multiple projects, while adhering to required internal and external policies, procedures, laws, codes and regulations.
29.  Prepare and manage budgets.
30. Negotiate with funding agents and follow-up on progress of grant activities.
31. Operate a computer, peripherals and assigned office equipment.
32. Reflect high motivation and possess excellent research skills.
33.  Plan and organize work.
34. Prepare and present a variety of mandated and requested District, State and Federal reports in a variety of formats.
35. Interact effectively with businesses, government agencies, private and public sector organizations, both for- and non-profit.
36. Supervise and evaluate the performance of assigned personnel.
37. Understand and effectively and collaboratively work in a multi-college environment, as well as within a system of community college districts.
38. Write comprehensive reports and explain information and data in meaningful and understandable form.
 
Education and Experience:
1.  Bachelor's degree from an accredited college/university.
2.  Five (5) years of direct experience in public or private industry grant writing.
3.  Three (3) years of direct experience in the administration of grants.
4. Or, any combination of education and experience that would provide the required qualifications.
Desirable Qualifications:

1. Possession of a master's degree in educational administration, business management or related field is desired.
2. Successful track record of securing major grants from federal, state, and/or private sources.

This is a regular, full-time, 12-month per year, classified management position. The normal hours of work will be 8:00am to 5:00pm, Monday through Friday, with some flexibility required to meet the needs of the department. The effective date of employment will be arranged with the supervisor. 

• Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
• The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910)
• The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing the District's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

ATTENTION: Before applying, please be sure to review the Coast Colleges District Board Policy regarding Nepotism (BP 7310) to check if your application may be impacted. If you have any questions, please contact HR Recruitment at 714-438-4714 or 714-438-4716.

APPLICATION REQUIREMENTS:  To be considered for this opportunity, you must submit a COMPLETE application packet. A complete application packet includes:

1. A complete Coast Community College District Online Employment Application.
2. A current resume (as a separate attachment - PDF recommended).
3. A cover letter providing evidence and examples that show experience, knowledge, abilities and education to meet the requirements of the position (as a separate attachment - PDF recommended).
4. Answers to all supplemental questions (please provide clear and thorough responses as they will be carefully evaluated to determine the most qualified candidate(s) to be invited for an interview; please do not paste your resume, or put "see resume" or "N/A").

1. All online applications and required materials received by the deadline date will be screened to determine which applicant(s) meet(s) the minimum qualifications as stated in the job announcement. Please note: Possession of the minimum qualifications does not ensure an interview.
2. Applicants who meet the required qualifications and who are also deemed to possess the highest degree of desirable qualifications will be invited to discuss their qualifications in an interview with the College/District. Therefore, it is required that applicants submit clear, detailed responses to all supplemental questions in order to demonstrate his/her qualifications as related to the position.
3. If any travel is required for an applicant to participate in-person during the interview process, this will be done so at the candidate's own expense.

1. Office environment.
2. Occasional work performed alone.
3. Constant work around and with other people.
4. Dexterity of hands and fingers; grasping, repetitive hand movement and fine coordination in using a computer keyboard.
5. Hearing and speaking to exchange information.
6. Near and far vision in reading a variety of written materials and work related documents and to view a computer monitor.
7. Standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily activities.
8. Sitting for extended periods of time.
9. Ability to work extended hours.
10. These requirements are governed by statutes covering reasonable accommodation for persons with qualified disabilities.