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Administrative Coordinator - Office of Academic AffairsOverview
The Fletcher School is the United States’ first professional graduate school of international affairs. Since 1933 Fletcher’s multi-disciplinary education in international relations, law, and business, has prepared the world’s leaders to become innovative problem-solvers in government, private sector, and non-governmental organizations. The Fletcher School seeks to fulfill its mission in the most environmentally sensible way possible. We are also committed to increasing the diversity of our administrative staff and we support work-life balance. Members of under-represented groups are strongly encouraged to apply.
What You'll Do
The Administrative Coordinator performs a wide range of complex activities that support the business operations and administration of the Office of Academic Affairs. The Coordinator directly supports the Academic Dean and acts as a central source of information and problem solving for the department. This is fast-paced environment and the individual will handle multiple projects and tasks simultaneously. Under minimal supervision, the Administrative Coordinator provides advanced administrative support and coordinates operations for the department. Handles complex and confidential situations, resolves problems, and serves in a highly visible capacity as a primary resource for students, staff, faculty, and other constituents. The Administrative Coordinator will do the following:
• Coordinate multiple calendars, schedule complex meetings, and arrange logistics that may include external groups/constituents. • Oversee daily operations of the Office of Academic Affairs and provide administrative support to other Fletcher departments as assigned; oversee services from university departments to ensure technology, facilities, procurement, and other needs are met. • Coordinate plans and logistics for meetings, projects, and larger scale events including but not limited to: handling of marketing and publicity, coordination of venue, arranging catering, communication with speakers, making of travel arrangements, and oversight of setup and breakdown. Track project timelines and deliverables. • Make purchases, initiate requisitions, reconcile expenses, and request payment of invoices. Prepare expense reports, request reimbursements of 3rd party expenses, and monitor and track expenditures. Research and resolve problems and assist in compiling financial reports. Assist with assigned projections and work with department/unit leadership as needed. May assist with monitoring expenses and other activities on grants and contracts. • Produce and edit complex documents, reports, spreadsheets, and material for presentations. • Respond to routine correspondence. • Prepare meeting agendas and minutes.
What We're Looking For
Basic Requirements:
• High school diploma and 5+ years of administrative experience or college degree and 3+ years of experience • Advanced knowledge of Microsoft Office suite • Ability to monitor financial transactions • Strong organizational and interpersonal skills • Problem solving and critical thinking skills • Ability to develop and maintain record keeping systems and procedures • Highly professional while working productively and independently on projects/assignments • Ability to work independently with limited supervision • Ability to make coherent and appropriate decisions in a timely manner • Strong work ethic--commits to integrity and performs duties with diligence • Detail oriented • Ability to take initiative • Ability to maintain confidentiality
Preferred Qualifications:
• BA/BS attained from an accredited institution • Knowledge of Tufts Systems • Knowledge of basic finance, accounting, budgeting, and cost control procedures a plus • Knowledge of contracting process and associated local, state, federal, and other regulations
Pay Range
