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Program Assistant (SHORT-TERM, TEMPORARY)

West Valley-Mission Community College District

Closing Date:

Definition:
SHORT-TERM, TEMPORARY STAFF POOL

This recruitment is being conducted to fill temporary assignments for the upcoming semester that can begin as soon as summer 2023. Applications for Short-Term, Temporary Staff pools are continually accepted (unless otherwise specified) by the District and will be added to the application pool for review by hiring authorities on an as-needed basis. Should you be invited for an interview, you will be contacted by a District representative.

POSITION DEFINITION

To perform routine and specialized administrative support duties related to a specific program; to serve as the initial point of contact for program information; and to provide administrative support to the program director.


Assignment:
This is a temporary, hourly position, with possible assignments located at either WVMCCD campus:

• Mission College, Santa Clara, CA


• West Valley College, Saratoga, CA

Generally, most assignments are Monday-Friday, 8:30am-5:00pm. Hours may vary depending on departmental needs.


Salary and Benefits:
$33.45 (hourly)

Due to the temporary nature of this position, benefits are not included.


Minimum Qualifications:
Any combination of experience and education that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:

• Two years of responsible general clerical experience.


• Equivalent to the completion of the twelfth grade.

Examples of Duties and Responsibilities:
Duties may include, but are not limited to, the following:

• Perform a wide variety of routine administrative support work including filing, billing, checking, tracking, recording information on records, and processing class roster, enrollment, purchasing, payroll, and training information.


• Sort and file documents and records, maintaining alphabetical index and cross-reference files.


• May serve as initial source of information and assistance to students and program participants; answer the telephone and assist students, district staff, and the public, giving information on program policies and procedures.


• Develop and maintain spreadsheets, databases, and other automated systems; compile, verify and format information and data from a variety of sources for statistical and financial reports.


• Schedule meetings, classes, and appointments as assigned.


• Make referrals to services and programs available through other district departments/divisions and outside agencies.


• Compose routine correspondence independently; prepare a variety of contracts.


• Act as program liaison to vendors and outside organizations.


• Maintain ledger of expenses and revenues; calculate, collect, and process fees, charges, and donations; verify and process purchase orders and invoices.


• Assist with program outreach and marketing efforts by preparing and disseminating informational brochures, flyers, and other materials; may participate in outreach events such as college fairs.


• May set up classrooms or meeting rooms and prepare various materials to be used by presenters.


• May assist students with technology-related issues including basic operational issues and/or use of specialized software.


• May assist with program specific duties such as test proctoring and accommodation assistance and recordkeeping.


• Perform related duties as assigned.

For more information on this position and to apply, please visit our website at the following link: wvm.peopleadmin.com

Applicants who, due to a disability, require accommodations to complete the application, testing or interview process, please contact Human Resources at (408) 741-2174 to arrange for assistance.

West Valley-Mission Community College District is an Equal Opportunity Employer.