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Job ID: 94212

Administrative Assistant-Worldwide Campus Operations
Embry-Riddle Aeronautical University

  • Jun. 28, 2017
  • Administrative Assistant-Worldwide Campus Operations
  • Department of Campus Operations
  • Embry-Riddle Aeronautical University
    Daytona Beach, FL
    United States
  • Open until filled
  • Available immediately
  • Classified Staff
  • Administrative Support/Services
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Embry-Riddle Aeronautical University is seeking an Administrative Assistant in the Department of Campus Operations located at Worldwide Headquarters in Daytona Beach.  This position will be responsible for the day-to-day administrative operations of the department, including quality control in all aspects of the operation.  The Administrative Assistant will ensure that the department and campus offices follow both University and Worldwide standards and procedures.  

Providing administrative support to the Vice Chancellor, Campus Operations and his/her delegates.  
Acts as administrative liaison between the Department of Campus Operations, Campus Operations Executive Staff, campus offices, and Worldwide headquarters.  

Duties and Responsibilities include:Promotes a positive University image.  Supports excellence in all internal and external customer service situations.  Supports academic quality in our teaching and learning environment.  Supports the University’s team environment and participates as a team member.Record keeping for Campus Operations and University, to include maintenance of the locations spreadsheet and Campus Solutions updates; coordinate with various departments regarding SACS accreditation updates. Manage a comprehensive information repository accessible by relevant entities in order to provide internal and external constituents up-to-date and accurate information.  Maintains a record/database of academic program approvals broken down by location with regard to state, federal, accrediting, and Worldwide HQ entities to ensure compliance with all internal and external standards.  Maintain all state certification and authorization documentation within the established repository.Provides administrative support for the Vice Chancellor, Campus Operations and/or his delegates.  Coordinates appointments and meetings, and maintains the Vice Chancellor’s calendar.  Assists during meetings, taking minutes and dictation from the Vice Chancellor.  Reviews leave and overtime requests, while updating the department calendar.   Coordinates travel arrangements for Vice Chancellor.  Monitors and responds to Vice Chancellor’s e-mails, as directed.  Other duties as assigned based on operational needs. Assist Campus Operations, Business and Planning Staff and University/Worldwide IT staff with Campus Moves, Closures, Openings and review of utilities currently in place at campus locations to determine cost savings methods.  Review and approve MOF (Manager Operating Fund) submissions from Campus Staff, track submissions via departmental excel spreadsheet.Performs other office duties as assigned, including, but not limited to, maintenance of office according to a detailed file plan, data entry, ordering of office supplies, e-mail, fax, and preparation, pickup and distribution of mail.Coordinates with the Director of Worldwide Events and other Worldwide departments in the planning and preparation of conferences and special events.  

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