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Job ID: 112380

Staff Assistant
University at Buffalo, The State University of New York

Date Posted Sep. 17, 2018
Title Staff Assistant
University University at Buffalo, The State University of New York
Buffalo, NY, United States
Department Exercise and Nutrition Sciences
Application Deadline Open until filled
Position Start Date Available immediately
  • Classified Staff
  • Fiscal Services
    Administrative Support/Services

Position Summary
The Staff Assistant coordinates and executes the various administrative activities of the Department of Exercise and Nutrition Sciences, in the School of Public Health and Health Professions. This role is primarily focused on matters related to finance, human resources, and office management, and works closely with both the Chair and his Assistant. Along with the Assistant to the Chair, the Staff Assistant works collaboratively within the Department and School’s Dean’s Office, particularly in matters related to resource planning, financial and human resource management, and university policies.

Responsibilities include but are not limited to:

  • Procurement processing, reconciling all departmental accounts (State, Research Foundation, and UB Foundation), managing contracts and grant related activities (post-award support), and budgeting.
  • Assisting Dean’s Office Resource Planning office with faculty and staff recruitment, managing all aspects of student employee recruitment (TA/GA’s, Research Technicians, and Student Assistants), processing appointments (e-PTF’s, immigration filing, etc.), reappointments, promotions (including supporting the tenure process), and time and attendance tracking.
  • Coordinating and executing the day-to-day operations of the department. Acting as the confidant to the Chair on matters related to overall departmental operations, and to support the Chair, as needed. Responsibilities for the day-to-day oversight of departmental staff and student employees, as assigned.

The School of Public Health and Health Professions (SPHHP) at UB offers programs at every degree level and is the home to five departments; biostatistics, community health and health behavior, epidemiology and environmental health, exercise and nutrition sciences, and rehabilitation science. It is one of only a few schools across the country that includes health-related professions as an integral component of the public health educational and research system. Faculty and students engage in research and community activities designed to improve the health of populations, communities and individuals. The SPHHP is located on the South Campus of University at Buffalo. For more information about the school, visit

The University at Buffalo is the State University of New York’s largest and most comprehensive research-intensive university and is its primary center for professional education and training. We are accredited by the Middle States Commission on Higher Education and a member of the prestigious Association of American Universities. UB provides a rich environment for collaborative interdisciplinary research with faculty within the SPHHP, as well as with faculty at other schools located in the Academic Health Center (Medicine and Biomedical Sciences, Dental Medicine, Pharmacy and Nursing), and faculty outside of the Academic Health Center, such as Social Work, Law, Architecture and Planning, Engineering and Applied Sciences, and others.

Minimum Qualifications
Associates degree with 2 years of experience in general office management or in higher education.

Preferred Qualifications
Bachelor’s degree; experience in finance, purchasing, business, and/or accounting; higher education experience in a decanal unit preferred; experience in human resources; Team player, willing to work in various levels of the organization, focusing on improving outcomes for the entire School and University.

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