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Job ID: 97590

Staff Aide - Global Engagement, International Admissions
Coast Community College District

  • Sep. 26, 2017
  • Staff Aide - Global Engagement, International Admissions
  • Coast Community College District
    Costa Mesa, CA
    United States
  • Open until filled
  • Available immediately
  • Classified Staff
  • Student Services
    Admissions/Student Records/Registrar
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Under the direction of the Associate Dean, Global Engagement Center or assigned supervisor, to perform specialized administrative and student services functions related international student services.


The Staff Aide (Global Engagement Center - International Admissions) classification performs general administrative work at a paraprofessional level involving limited scope and difficulty. Work assignments are initially defined and subject to review as to progress and results gradually increase in difficulty and responsibility.

EXAMPLES OF DUTIES: Duties may include, but are not limited to, the following:
* Provide specialized administrative work related to international applicants/students including, but not limited to, coordinating special programs and assisting with intensive English program students.     
* Assist in conducting and participating in event coordination related to international students, including college fairs and conducting presentations at high schools and language schools in the local area.     
* Prepare, complete and distribute a variety of forms and files relating to staff, program, campus, or district operations.     
* Act as the Designated School Official (DSO) in Student Exchange and Visitor Information System (SEVIS) to issue initial I-20 or DS-2019 documents to international students. Assist with reporting and providing information to students about visa requirements and benefits.     
* Participate in student club and campus events representing the Global Engagement Center, including coordinating the Global Engagement Center campus tour program for prospective international students.     
* Assist in the preparation of reports by gathering and summarizing information from a variety of sources.     
* Provide assistance related to international students and applicants; including but not limited to, assisting the front desk and helping students register for classes.     
* Enter related international student activity data into District database system(s).     
* Verify, maintain and update accounting records for the Global Engagement Center. Monitor and reconcile accounts, statements and reports. Identify and analyze discrepancies and errors; make corrections, process adjustments and follow up on problems. Liaise with various departments and employees to provide explanation, clarification or additional information when appropriate.     
* Consult relevant documentation, communicate with resource persons, analyze data and follow up as required.     
* Provide information relating to sources of funding, department procedures and campus/district policies governing the Global Engagement Center operations.     
* Conduct research projects related to international enrollment.     
* Prepare, compile and distribute various reports utilizing a variety of source data. Includes mandatory state reporting concerning the Global Engagement Center.     
* Assist staff in coordination of work concerning administrative operations, answering inquiries and processing applications; oversee the work of hourly and student personnel.     
* Use word and data processing software. Update computerized applications and participate in their development.     
* Compose correspondence relative to the activities of the Global Engagement Center. Create various documents such as letters, reports, statistical tables and administrative forms.     
* Participate in Global Engagement Center meetings, record decisions and track action items; follow up as required.     
* Ensure proper maintenance of Global Engagement Center filing system; apply archiving procedures.     
* Participate in various administrative activities which are specific to the International Student Program and in special projects as assigned.     
* Perform related duties as assigned.

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