The Business Manager/Grant Coordinator is responsible for providing the full range of administrative support for the Director of the Chafee Center to ensure the smooth operation of the Center. This position has a key role in assisting the Director with the management of Center budgets and grant administration.
The Chafee Center for International Business provides a variety of export related services that include: 1) consulting to individual businesses looking to explore their export readiness or expand their markets by conducting market research to help them locate international trade leads for their product/services; 2) training programs focusing on all aspects of international trade; and 3) serving as State Trade Director through a partnership with Commerce RI Corporation. Funding for the Chafee Center is based on annual grants from numerous federal, state government, corporate and international trade business sources.
Budget Administration/Accounting Support: The Business Manager/Grant Coordinator will support the Director with the development of annual budgets through preparing financial spreadsheets/documents. The incumbent monitors all procurement card activity. S/he initiates purchase requisitions, invoices, check requests, and process payments received, and follows up with vendors and clients on overdue payments. The incumbent processes all check requests (hard copy and on-line) for the Center with the proper account code, maintains related files, prepares various worksheets for tracking accounting transactions through Banner, and maintains expense records and processes expense reports for the director and other staff members.
Grant Administration: The incumbent is responsible for the effective management of grants within sponsoring agencies and Bryant University parameters and procedures including processing invoices and providing the Director with regular monitoring of grants and contracts to ensure expenses are paid according to contract provisions. S/he interprets regulations/guidelines and funding for standard grants, initiates required reporting, documentation and other deliverables, and ensures that expenditures are within established budgets and timelines. The incumbent works with the Director to explore and secure new grant monies for program support and development and assists the Director with pre-award applications and participates in contract closeout activities. S/he ensures compliance with sponsor terms, University policies and procedures, and federal regulations.
Office Coordination: The incumbent maintains the smooth operation of all activities in the Center; S/he coordinates with other departments when needed, including: Campus Management, IT Helpdesk, Purchasing, Accounts Payable, Development/I.A., Academic Affairs, HR, Public Safety, etc.