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Position Summary

• Logistics and information management including: managing a complicated and extensive travel schedule, both domestic and international; managing a complex and dynamic executive calendar, day-to-day logistics, acting as point person for the VPHS/Dean’s Office, and extensive and detailed preparation for meetings including agendas.
• Meeting and event assistance and administrative support including: scheduling, planning, budgeting and communicating with internal and external partners.
• Financial administrative support including: administering concur travel reimbursements, monthly reconciliation and reimbursement processes.
• Initiating and coordinating logistics around meetings for the Vice President/Dean and other senior leadership and providing staffing assistance to those meetings as needed. This includes but is not limited to overseeing preparation and distribution of materials for the Leadership Team, as well as standing and all staff meetings.

Minimum Qualifications

• Bachelor’s degree with 2 years of experience. A combination of education and experience will be considered in lieu of the degree requirement.
• The incumbent must demonstrate the ability to take ownership of assigned functions and make independent decisions related to tasks assigned by supervisor using established policies and procedures.
• The incumbent must be a problem-solver and able to use standard guidelines, policies, and procedures to guide efforts and to provide input, direction, and advice to others.
• Effective written and verbal and communication skills are critical to the position.
• Demonstrated and strong organizational skills, ability to multi-task, ability to anticipate and resolve problems and prioritize the work assigned to them.
• Strong technical skills and ability to learn new systems and platforms, including proficiency in all areas of Microsoft Office.

Preferred Qualifications