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Position Summary

• Financial management including budgeting and reconciling all departmental funding (New York State, Research Foundation, and UB Foundation). Oversee and process purchases, accounts payable/receivables and payroll functions with proper internal controls (procurement card, ShopBlue, Concur Travel). Develop and manage university or SUNY fees for programs and provide financial management of department grants and contracts.
• Budget management through the development of department spending plans, while measuring and reporting variance, resource allocation, and accounting for each program in close collaboration with the chair and program directors. In addition, the Assistant to the Chair is responsible for managing faculty start-up budgets as well as monitoring faculty effort on research grants (salary recovery and reconciliation of sponsored projects and awards).
• Human resource management for faculty, staff, and student employees, including recruitment and hiring, appointment processing (offer letters, e-PTF’s, immigration application filing, etc.), promotions (including supporting the tenure process), performance management (ensuring annual performance programs and evaluations are completed for department staff), and time and attendance tracking.
• Administrative oversight of general administrative operations includes serving as an advisor and confidant to the chair on matters related to department operations. General office management includes coordinating and executing day-to-day operations of the department, providing supervision of department staff, and setting up systems that result in clear reporting, consistent and responsible management, with an overall focus on compliance.
• The Department Resource Manager works closely with the SPHHP Dean’s Office, particularly in matters related to resource planning including financial reporting and projections, budget development, personnel and workforce planning, and developing and implementing decanal, school, and university policies and procedures.
• Provide supervisory oversight to department staff members, work study students, and student assistants.

• Our benefits, where we prioritize your well-being and success to enhance every aspect of your life.
• Being a part of the University at Buffalo community.

Minimum Qualifications

• Bachelor’s degree
• Minimum of two years related experience in business or administration, finance, or higher education
• Strong communication skills (listening, written, oral)
• Demonstrated leadership and organizational skills
• Demonstrated ability to work in a team setting
• Demonstrated experience handling sensitive and/or confidential data

Preferred Qualifications

• Master’s degree
• Related experience in higher education especially in resource management
• Demonstrated experience and proficiency in finance (budget development and reporting), business, and/or accounting
• Experience in human resources
• Experience in grants management
• Experience working in a decanal unit in higher education
• Demonstrated ability to work successfully in various levels of the organization, focusing on improving outcomes for the entire school and university