The Office of Philanthropy and Alumni Data Service is seeking experienced applicants for the new role, Manager of Gift Administration.
The Manager of Gift Administration is responsible for overseeing the processing of gifts and donor acknowledgements as well as tracking pledges and matching gifts. The manager collects data and maintains information for development-oriented activities such as appeals, recognition programs, prospect management, and special events. This position monitors the use of donor data, following University security measures, and insuring database integrity and accuracy. The Manager applies laws, regulations and procedures related to all facets of gift processing and reporting. The manager also assists with the implementation of systems conversions, upgrades, data enhancement, and global changes as required. The position supports the Finance Office and auditors with their informational needs related to donation transactions.
Process contributions utilizing fundraising and database management software; generate and audits batch transmittals of gifts.
Supervise the gift processing staff and student employees in the areas of data entry and maintenance.
Ensure scanning of all documents into the University imaging archives is accurate and completed in a timely manner.
Monitor and evaluate all data entry, data transfer and reporting processes to be in accordance with the Financial Accounting Standards Board (FASB), the Council for the Advancement and Support of Education (CASE) and university standards.
Generate high volume of regular reports, including daily gift processing, transmittals, and weekly gift reports.
Communicates with the Finance department to resolve coding and entry inquiries, assists with the monthly reconciliation of gifts and sponsorship revenue.
Assists in the maintenance and streamlining of the database and database procedures; contributes toward changes in the database and development processing policies and procedures.
Assists with updating and verifying donor biographical information by using research tools such as LexisNexis in addition to the university’s student information system (Campus Solutions) and the Embry-Riddle online community (iModules).