Department Assistant III, Short-term Temporary Hourly Assignment
Kern Community College District
Initial Screening Date:
Open Until Filled:
Short-term Temporary Hourly
$17.92 per hour
Flexible - as needed
This position does not qualify for benefits.
Under the direction of an assigned supervisor, provide a variety of complex and confidential clerical and secretarial services to college administrators, faculty and staff; to provide information to the faculty, staff, students and public; to provide complex staff assistance to departments.
-Perform general secretarial and clerical work; schedule appointments and process personnel information; monitor, order, distribute and maintain office supplies; order textbooks; maintain and troubleshoot new equipment; receive and sort mail.
-Type and proofread a wide variety of reports, letters, projects and proposals; compose correspondence related to assigned responsibilities; assist in preparing and typing course outlines and catalog information including class and final examination schedule information.
-Participate in the planning, development and implementation of a variety of events and functions directly related to area of responsibility, including fund raising and special events related to college programs.
-Assign work activities, projects and programs to clerical and student help; monitor work flow; review and evaluate work products, methods and procedures; participate in the selection of clerical or student staff; assist in staff training.
-Perform a variety of work involved in student assistance including scheduling classes; arrange special accommodations such as testing or audiovisual equipment; inform students of class cancellations; transfer students.
-Prepare a variety of reports and requests such as travel request forms and faculty request forms; prepare monthly payroll; report teacher absences; verify student assistants' time cards; issue, receive,type and process various applications, permits and other forms.
-Organize and maintain filing systems; maintain a variety of files and record logs directly related to area of assignment including certificated and classified employee files, budget information, student
rehabilitation progress and general student files.
-Receive and deliver supplies; verify incoming shipments for appropriate quantity and quality; record receipt of merchandise on purchase order; file purchase order; forward purchase orders to District office for partial or full payment; send District updated inventory list.
-Respond to supply and material delivery problems; identify shipping problems and return goods shipped in error to vendors.
-Assist in reviewing outgoing correspondence and reports for accuracy, completeness and compliance with established standards; participate in the development of program newsletters.
Maintain calendars and schedules of activities, meetings, interviews and appointments; coordinate activities with other departments, various Board and committee members, the public and outside
agencies; maintain departmental bulletin board.
-Review materials for completeness and conformance with established regulations and procedures; apply applicable policies and procedures in determining completeness of applications, records and reports; provide information and forms to the public; collect and process appropriate information.
-Serve as a receptionist; answer the telephone and provide information to students, other offices and the general public regarding the College's policies and
procedures as required; provide information
on classes, instructors and schedules.
Participate in budget preparation and administration; prepare cost estimates for budget recommendations; submit justifications for budget items; prepare requisitions for supplies and equipment for all specially funded projects; monitor and control expenditures.
-Exercise functional and technical supervision over clerical and secretarial staff and student assistants.
-Perform related duties as assigned; duties performed at extension sites may be diverse and varied.
Education and Experience:
Any combination equivalent to: Graduation from high school AND
three years of responsible clerical experience.
Note: Degrees and credits must be from accredited institutions (Title V Section 53406). Any degree from a country other than the United States, including Canada and Great Britain, must be evaluated by an evaluation service.
Note: Meeting the minimum qualifications for a position does not assure the applicant of an interview.
Knowledge and Abilities:
- Modern office procedures, methods and computer equipment.
- Word processing methods, techniques and programs.
- Correct English usage, spelling, grammar and punctuation.
- Principles of budget administration.
- Basic arithmetic.
- Learn, interpret and apply the policies and procedures of the District.
- Perform general clerical work including maintenance of appropriate records and compiling information for reports.
- Work courteously with students and the general public on the telephone or in person.
- Assist in budget preparation, monitoring and administration.
- Perform simple mathematical calculations.
- Operate a variety of office machines including a computer and applicable software.
- Understand and follow oral and written direction.
- Communicate effectively both orally and in writing.
- Establish and maintain cooperative and effective working relationships with others.
Special Instructions to Applicants:
Complete application packets will be accepted until the position is filled. The College reserves the right to extend time limits or reinitiate the recruitment/selection process at any point.
Completed application packet must include:
Applicants who require reasonable accommodation to participate in the selection process should contact Human Resources to make the necessary arrangements.
All applicants must apply online at https://careers.kccd.edu/postings/11381
- Completed Online Application for Employment form
- Current resume
- Letter of interest (Cover Letter)
- Copy of legible transcripts, if applicable
- List of six (6) professional references Listed on application form
. Emails will not be accepted.
As an Equal Employment Opportunity Employer, the Kern Community College District encourages candidates with diverse backgrounds to apply.