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Job ID: 121444

Office Assistant 2 (Calculations)
University at Buffalo, The State University of New York


Date Posted Mar. 26, 2019
Title Office Assistant 2 (Calculations)
University University at Buffalo, The State University of New York
Buffalo, NY, United States
Department Financial Management
Application Deadline Open until filled
Position Start Date Available immediately
 
 
  • Classified Staff
  • Administrative Support/Services
 
 

The Department of Financial Management within Business Services at the University at Buffalo is seeking an Office Assistant 2 (Calculations). This position is customer service oriented and will assist with payments to multiple vendors in a timely manner. The primary responsibilities will include (but are not limited to):

  • Participate in various administrative functions such as the review of purchase orders, reimbursements, invoices, and receipts.
  • Interact with departments, buyers, and supplier representatives.
  • Review, prepare payments or other documents for entry into various systems.
  • Independently use several systems and software packages to process, track, and monitor expenses while maintaining compliance with requirements. These are complex clerical processes where attention to detail is required.
  • Process transactions which require complicated mathematical calculations and knowledge of guidelines.
  • Independently perform complicated clerical processing and record maintenance activities.
  • Translate, interpret and implement guidelines to include SUNY, RF, NYS, University at Buffalo, Accounts Payable, or Travel policies.
  • Assist with gathering documentation for audit requests.
  • Use independent judgment to make decisions based on policies and procedures in place or where precedents do not exist.
  • Independently answer questions either in person, by phone, or electronically which includes explaining and clarifying procedures and use judgment when making decisions.
  • Comply, with established standards and protocols of the accounts payable department and the overall organization’s goals and objectives.
  • Assist co-workers with workload when the need arises.
  • Other duties as assigned within Business Services.

University at Buffalo is an affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals with disabilities.


 
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