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Job ID: 93532

Admissions & Records Technician II (Transcript Evaluator)
Coast Community College District

  • Jun. 9, 2017
  • Admissions & Records Technician II (Transcript Evaluator)
  • Coast Community College District
    Costa Mesa, CA
    United States
  • Open until filled
  • Available immediately
  • Professional Staff
  • Admissions/Student Records/Registrar
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Under the general supervision of the Director of Admissions & Records, to utilize independent judgment and initiative in performing diversified functions in support of the overall admissions and records operations.

The Admissions & Records Technician II performs more diversified functions with delegated responsibility for specific admissions and records activities. Positions in this class require experience in admissions and records and the ability to operate using independent judgment and initiative to interpret state and federal laws and guidelines. The Admissions & Records Technician II is also responsible for providing students, faculty, and other staff members with information about registration, admissions, and student records, in accordance with District policies and state and federal guidelines. Technicians are expected to become familiar with general duties, specific departmental duties, and other department functions.

EXAMPLES OF DUTIES: Duties may include, but are not limited to, the following:
* Perform a broad range of admissions and record functions in the areas of admissions & student records.     
* Participate in activities such as transcript evaluations, faculty roster scheduling, residency determination, veteran's certification, specialized registration activities, and various admissions and records functions.     
* Communicate with other colleges and respond to questions or issues regarding assigned activities from students, faculty and staff.     
* Coordinate and distribute information to various offices and personnel and other related materials; perform data entry.     
* Interpret and apply policies and regulations that pertain to admissions and records.     
* Maintain accurate files and documentation in accordance with state and federal regulations including applications, residency information, veteran's DD-214 and certification paperwork, rosters, grade change and incomplete grade cards, and various other documentation.     
* Participate in the preparation, maintenance, and distribution of various forms and instructions with regards to the areas of assignment.     
* Respond to questions from other employees, students, and faculty and refer as necessary.     
* Operate a computer for data entry and use a variety of computer applications for word processing, record keeping and reporting, email correspondence, and spreadsheet preparation.     
* Compile data and prepare basic statistical reports as directed.     
* Receive and answer inquiries regarding admissions and records functions and independently prepare correspondence in response to routine matters.     
* Operate a variety of modern office equipment including a computer, copy machine, fax machine, calculator, microfilm, and optical imaging system.     
* Apprise supervisor of unusual requests and/or exceptions to procedures regarding assigned area of responsibility.     
* Research document and/or institutional errors and initiate appropriate corrective action.     
* Participate in special projects as requested and attend meetings as assigned.     
* Perform other related duties as assigned.

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