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Job ID: 90854

Executive Secretary (Institutional Effectiveness)
Kern Community College District

  • Mar. 16, 2017
 
  • Executive Secretary (Institutional Effectiveness)
  • Institutional Effectiveness
  • Kern Community College District
    Bakersfield, CA
    United States
 
  • 3/30/2017
  • Available immediately
  •  
 
  • Classified Staff
  • Administrative Support/Services
 
 
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GLEN OAKS COMMUNITY COLLEGE


 



 
 


Executive Secretary (Institutional Effectiveness)

Kern Community College District


Position Number: 01998

Posting Date: 03/13/2017

Initial Screening Date: 03/30/2017

Open Until Filled: Yes

Position Type: Classified

Rate:

Work Week: 40 hours per week, 12 month position

Minimum Salary: $3,345.92 per month

Maximum Salary: $4,727.69 per month (maximum entry $3,345.92 per month)

Benefits:

Our competitive benefits package includes medical, dental, and vision insurance; life insurance coverage; long-term disability insurance, and an employee assistance program (EAP).

In addition, employees have the option to purchase:
Flex 125
AFLAC Policy
Supplemental voluntary life insurance
403b Tax Shelter Annuity

All coverages begin on the first day of the month following the hire date. Employees are covered under the California Public Employees Retirement System (CalPERS) and are vested 100% after five years of full time service.

College/Site: Bakersfield College

Location: BC-Main Campus

Basic Function:

Under the direction of an assigned supervisor, perform a variety of highly responsible secretarial and administrative duties; provide information and assistance to the public
Representative Duties:
Participate and assist in the administration of the office; research, compile, analyze and summarize data for special projects and various comprehensive reports; prepare or direct the preparation of annual, quarterly and administrative reports; prepare minutes of meetings; supervise the ordering and storage of office supplies
Maintain appointment schedules and calendars for executive staff members and other office staff; schedule and arrange travel itineraries and reservations; coordinate activities with other departments, division chairs, the public and outside agencies
Serve as receptionist for assigned office; screen calls, visitors and mail; respond to sensitive requests for information and assistance; interpret district policies, rules and regulations in response to inquiries and complaints; resolve student concerns and complaints; refer inquiries as appropriate
Participate in budget preparation and administration; prepare cost estimates for budget recommendations; submit justifications for budget items
Initiate and maintain a variety of files and records for information related to the office; maintain manuals and update resource materials
Type and assemble reports, manuals, newsletters and other materials and distribute to staff; attend, take, prepare and distribute minutes of board and committee meetings as directed
Assign, direct and review the work of staff involved in secretarial and clerical duties of the office; review work for accuracy
Type and proofread a wide variety of reports, letters, memoranda and statistical charts; type from rough draft, verbal instructions, transcribing machine recordings or dictation; independently compose correspondence related to assigned responsibilities
Exercise functional and technical direction over clerical staff
Perform related duties as assigned

Education and Experience:

Any Combination Equivalent to:

Graduation from high school supplemented by specialized secretarial or office training AND four years of increasingly responsible secretarial experience

Knowledge and Abilities:

Knowledge of:
Basic principles and practices of fiscal, statistical and administrative research and report preparation
Correct English usage, spelling, grammar and punctuation
Rules, regulations, policies and procedures of the community college system
Modern office procedures, methods and equipment
Public relations techniques
Operation of a computer terminal and specified software such as word processing and spreadsheets
Business letter writing and basic report preparation
Record-keeping techniques
Principles and practices of providing work direction and guidance
Ability to:
Interpret and apply office policies and procedures
Work cooperatively with other departments, offices, instructors, students and outside agencies
Perform responsible secretarial work involving the use of independent judgment and personal initiative
Understand the organization and operation of the district and of outside agencies as necessary to assume assigned responsibilities
Analyze situations carefully and adopt effective courses of action
Research, compile, analyze, interpret and prepare a variety of fiscal, statistical and administrative reports
Maintain confidential data and information for executive staff
Independently prepare correspondence and memoranda
Operate a variety of office equipment including a fax machine, copier and multi-line phone
Provide work direction and guidance to assigned staff
Operate a computer terminal and specified software such as word processing and spreadsheets
Communicate effectively both orally and in writing
Establish and maintain cooperative and effective working relationships with others

Salary Grade: 39.5

Special Instructions to Applicants:

First Review of Applications:
Complete application packets will be accepted until the position is filled; but those received by 5:00 p.m. (Pacific Standard Time) on March 30, 2017 are assured consideration. The College reserves the right to extend time limits or reinitiate the recruitment/selection process at any point.

Completed application packet must include:
  • Completed Online Application for Employment form
  • Current resume
  • Letter of interest (Cover Letter)
  • Copy of legible transcripts, if applicable
  • List of six (6) professional references Listed on application form

Applicants who require reasonable accommodation to participate in the selection process should contact Human Resources to make the necessary arrangements.

The District does not provide sponsorship for authorization to work in the United States. Work authorization should be established at the time of application submission.

All applicants must apply online at https://careers.kccd.edu/postings/8753. Emails will not be accepted.

As an Equal Employment Opportunity Employer, the Kern Community College District encourages candidates with diverse backgrounds to apply.

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Contact Information

 
  • Institutional Effectiveness
    Kern Community College District
  •  
 

 

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