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Job ID: 102976

Administrative Assistant
Embry-Riddle Aeronautical University

  • Jan. 30, 2018
 
  • Administrative Assistant
  • Embry-Riddle Aeronautical University
    Daytona Beach, FL
    United States
 
  • Open until filled
  • Available immediately
  •  
 
  • Other Administrative Categories
  • Administrative Support/Services
 
 
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Embry-Riddle Aeronautical University is seeking an Administrative Assistant in Disability Support Services at the Daytona Beach campus.The
Disability Services Administrative Assistant provides support to the
Disabilities Services Director and Staff. Assist the Director in a support capacity by coordinating administrative activities, including, but not limited to scheduling, personnel, budget monitoring and records maintenance.  Compile, store and retrieve management data for the preparation of recurring reports and performs other administration-related activities as assigned. 
Expected to assist with proctoring of exams including midterm and finals.  Provide support and in some cases leadership of/for special projects. 
Has a diversity of duties and responsibilities involving the knowledge of University policies and procedures that require independent judgement in the determinations of actions to be taken.
Maintain the Director’s calendar including scheduling meetings, reserving meeting facilities.  Greet visitors, answer incoming phone calls and relay accurate messages; prioritize and distribute incoming mail.  Writing, drafting and preparing routine correspondence. 
 
Coordinate the Director’s travel requirements to include preparation of itinerary, flight arrangements, lodging arrangements and ground transportation.  
 
Maintain an extensive knowledge of DSS software program – Assistive Technology
Management (AIM) maintaining accurate current student and continuing student records containing confidential information. 
 
Track budget, purchases and provide the Director with regular budget updates, also assist when necessary in budget planning. 
Prepare purchase orders and requisitions.  Maintain office supplies and prepare various forms. 
 
Attend and coordinate the Director’s bi-weekly staff meetings and track action items.  Communicate regularly with staff reporting to the Director.  Also, coordinate and ensure the submittal of various management reports by staff to the Director.  
Supervise student assistants and coordinate staffing, creating a professional atmosphere and productive workplace. 
 
The position requires interaction with University administration and academic personnel at all levels as well as key external corporate constituents. 
 
Assume special projects as assigned by the Director. 


 
Please reference AcademicKeys.com in your cover letter when
applying for or inquiring about this job announcement.
 

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