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Job ID: 120903

Substitute Admissions & Records Technician
San Bernardino Community College District

Date Posted Mar. 12, 2019
Title Substitute Admissions & Records Technician
University San Bernardino Community College District
San Bernardino, CA, United States
Department Admissions
Application Deadline 6/30/2019
Position Start Date Available immediately
  • Classified Staff
  • Admissions/Student Records/Registrar

Substitute Admissions & Records Technician

Job Description

This posting is to establish a pool of qualified applicants for the 2018-2019 academic years. The department may not be actively recruiting. Your application will remain on file for consideration until June 30, 2019. Should the department be interested in interviewing you, you will be contacted by the department with the information provided in your application.

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job; however, any additional duties will be reasonably related to this class.

Summary Description

Under general supervision, performs various clerical tasks supporting the conduct of student admission and registration activities including transcripts, records, and residency; performs related duties as required.

This classification performs a wide range of clerical and technical support duties for various Admissions and Records functions. Incumbents in this classification support student registration, processing of transcripts, records maintenance and residency, and provide information and assistance to students regarding various aspects of the Admissions and Records process. The Admissions and Records Technician is distinguished from the Admissions and Records Specialist in that the latter performs specialized duties that require comprehensive knowledge of District admissions regulations.

Representative Duties

The following duties are typical for this classification.

1. Assists students in the completion of various forms and documents providing information regarding admissions and registration procedures, and courses offered; may advise students of admission and graduation requirements.

2. Prepares all incoming documents, transcripts, petitions and other admissions forms for scanning and indexing; maintains chronological and alphabetical records and makes available for all departments.

3. Provides general information regarding a wide variety of admissions and registration policies and procedures to students, staff, faculty and the public in writing, over the telephone or at the counter.

4. Participates in the conduct of student registration; schedules students for assessment testing; assembles material and equipment utilized at the registration station.

5. Calculates tuition and other fees according to established guidelines; receives payments and operates a cash register; maintains related records.

6. Types list, cards, addresses, labels, and standard forms; may prepare or type correspondence or reports using typewriter or computer terminal; proofreads and/or corrects material for completeness and accuracy.

7. Initiates and maintains student records; collects and verifies student statistical data for the preparation of state reports and statistical reports.

8. Operates a variety of office equipment, including photocopiers and microfilm readers; develops a variety of correspondence, lists and reports for students, other District offices, and outside organizations regarding Admissions and Records matters.

9. Performs related duties as required.


The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

Knowledge of:

  • Basic operations and procedures of a college admissions and records office.
  • Office procedures, methods and equipment including computers and applicable software applications such as word processing, spreadsheets and databases.
  • Principles and practices of record keeping and filing.
  • Interpersonal skills using tact, patience and courtesy.
  • Correct English usage, grammar, spelling, punctuation and vocabulary.
  • Oral and written communication skills.

Ability to:

  • Learn to apply and interpret rules, regulations and policies regarding community college admissions and records office.
  • Learn applicable sections of State Education Code and other rules and regulations relative to the area of assignment.
  • Perform specialized clerical duties related to admissions and records services.
  • Develop, prepare, audit and maintain accurate and complete records, reports and files.
  • Operate office equipment including computers and supporting word processing, spreadsheet and database applications.
  • Review documents for accuracy, completeness and compliance with required procedures and regulations.
  • Prioritize work while working with frequent interruptions.
  • Understand and follow oral and written directions.
  • Type or enter data at a speed necessary for successful job performance.
  • Use correct English grammar, punctuation, and spelling.
  • Understand and follow verbal and written instructions.
  • Receive the public in person and over the phone.
  • Work with and exhibit sensitivity to and understanding of the diverse racial, ethnic, disabled, sexual orientation, and cultural populations of community college students.
  • Communicate clearly and concisely, both orally and in writing.
  • Establish and maintain effective working relationships with those contacted in the course of work.

Physical Demands and WORKING ENVIRONMENT

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Work is performed primarily in a standard office setting with extensive public contact.

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment.

Hearing: Hear in the normal audio range with or without correction.

Posting Closing Date

Jun 30, 2019

Work Schedule

hours will vary depending on the needs of the campus


Education and Experience Guidelines -

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:


Equivalent to the completion of the twelfth grade.


Two years clerical experience involving frequent public contact and the application of detailed rules and procedures.

Other Employment Requirements:

Live Scan and Proof of Tuberculosis clearance required for employment at employee expense.

Special Instructions:

All interested parties must apply through the website and submit ALL of the following documents to be a considered qualified applicant:

Applications that do not include all of these documents attached will be deemed incomplete and will not be considered.

1. Completed San Bernardino Community College District online Application.

  • Do not state "see resume" on the application form.
  • Determination of applicants meeting minimum requirements will be based upon information provided in the SBCCD application.
  • Resumes will be reviewed by the committee only after information satisfying minimum requirements have been listed in the SBCCD application.
  • Paper applications will not be accepted.
  • Incomplete applications will not be accepted.

2. A resume summarizing your educational and professional experience.

3. A cover letter explaining how your experience and background demonstrate that you meet the minimum requirements for the position stated in the posting.

4. Unofficial Transcripts that show you meet the minimum educational requirement(s) for the position.

  • Transcripts and documents must be legible.
  • Only transcripts showing that the minimum requirement is met will be accepted.
  • Copies of diplomas will not be accepted in lieu of transcripts.
  • Transcripts must be from a US accredited institution.
  • Transcripts from outside the US must include an official evaluation for equivalency.
  • Official Transcripts will be required upon hire.
  • Live Scan and Proof of Tuberculosis clearance required for employment at employee expense.

Salary and Benefit Information

$21.39 per hour

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