Search for University Jobs in Staff & Non-Managerial Professionals

Advising Assistant, Part-time (4573U) - Engineering Student Services

About Berkeley

At the University of California, Berkeley, we are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome and included. Our culture of openness, freedom and belonging make it a special place for students, faculty and staff.

The University of California, Berkeley, is one of the world's leading institutions of higher education, distinguished by its combination of internationally recognized academic and research excellence; the transformative opportunity it provides to a large and diverse student body; its public mission and commitment to equity and social justice; and its roots in the California experience, animated by such values as innovation, questioning the status quo, and respect for the environment and nature. Since its founding in 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world.

We are looking for equity-minded applicants who represent the full diversity of California and who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community. When you join the team at Berkeley, you can expect to be part of an inclusive, innovative and equity-focused community that approaches higher education as a matter of social justice that requires broad collaboration among faculty, staff, students and community partners. In deciding whether to apply for a position at Berkeley, you are strongly encouraged to consider whether your values align with our Guiding Values and Principles, our Principles of Community, and our Strategic Plan.

At UC Berkeley, we believe that learning is a fundamental part of working, and our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. To find out more about how you can grow your career at UC Berkeley, visit grow.berkeley.edu.

Departmental Overview

The College of Engineering at UC Berkeley is recognized for its educational and research excellence, consistently ranking among the top three Engineering colleges in the United States. With more than 220 regular faculty members, 1,600 graduate students, and 4,000 undergraduate students located in seven academic departments, Engineering is the second largest college on the Berkeley campus.

The College offers 12 single undergraduate majors and six joint majors as well as two joint majors in conjunction with the College of Chemistry and seven simultaneous degree programs with the Haas School of Business. Engineering Student Services provides advising and counseling to currently enrolled undergraduates, prospective students, parents, faculty, and other administrative units; ensures consistent application of college and university policies; and participates in outreach activities.

The Advising Assistant supports the work of the Engineering Student Services Advisers, Associate Director of Advising, and the Director of Advising and Policy by managing administrative tasks that support College of Engineering students. The Advising Assistant is the primary adviser for visiting study abroad undergraduates in COE and serves as the ESS intake adviser.

Application Review Date

The First Review Date for this job is: March 12, 2024 - Open Until Filled

Responsibilities

• Processes approved petitions and forms; collaborates with department enrollment managers to develop and enforce enrollment guidelines for visiting UCEAP (study abroad) students.
• Advises, and manages enrollment issues for, visiting UCEAP students. Primary adviser for visiting study abroad undergraduates.
• Triages in-person and email inquiries; provides relevant information of major requirements.
• Provides administrative support to the ESS advising team including preparing recruitment materials and financial aid materials as needed. Provides events support to the ESS advising team as needed.
• Manages file maintenance and storage.
• Enters data in student systems.
• Tracks students intending to transfer out of the College of Engineering.

Required Qualifications

• Bachelor's degree in related area and / or equivalent experience / training.
• Basic knowledge and experience working with a diverse student population.
• Experience using spreadsheets, Google Suite, and databases.
• Effective oral and written communication skills.
• Attention to detail and accuracy.
• Multicultural competencies; ability to work with diverse populations.
• Ability to manage multiple tasks with competing deadlines.

Salary & Benefits

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

Under California law, the University of California, Berkeley is required to provide a reasonable estimate of the compensation range for this role and should not offer a salary outside of the range posted in this job announcement. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, analysis of internal equity, and other business and organizational needs. It is not typical for an individual to be offered a salary at or near the top of the range for a position. Salary offers are determined based on final candidate qualifications and experience.

The budgeted salary or hourly range that the University reasonably expects to pay for this position is $23.90 to $33.00 hourly. This is a 50% FTE career appointment eligible for benefits.

Conviction History Background

This is a designated position requiring fingerprinting and a background check due to the nature of the job responsibilities. Berkeley does hire people with conviction histories and reviews information received in the context of the job responsibilities. The University reserves the right to make employment contingent upon successful completion of the background check.

Mandated Reporter

This position has been identified as a Mandated Reporter required to report the observed or suspected abuse or neglect of children, dependent adults, or elders to designated law enforcement or social service agencies. We reserve the right to make employment contingent upon completion of signed statements acknowledging the responsibilities of a Mandated Reporter.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information about your rights as an applicant, please see the U.S. Equal Employment Opportunity Commission poster.

For the complete University of California nondiscrimination and affirmative action policy, please see the University of California Discrimination, Harassment, and Affirmative Action in the Workplace policy.

To apply, visit https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=65480&PostingSeq=1













jeid-860a5a06cc3d184cb28f5d71c8f78093