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Job ID: 121872

Program Assistant IV - Graduate and Doctoral Nursing Programs
University of San Francisco

Date Posted Apr. 8, 2019
Title Program Assistant IV - Graduate and Doctoral Nursing Programs
University University of San Francisco
San Francisco, CA, United States
Application Deadline Open until filled
Position Start Date Available immediately
  • Professional Staff
  • Admissions/Student Records/Registrar
    Administrative Support/Services

Job Title:
Program Assistant IV - Graduate and Doctoral Nursing Programs

Job Summary:
Reporting to the Department Supervisor, provides administrative support to School of Nursing & Health Professions programs while also assisting Department Chairs as needed. Carries out duties and responsibilities with limited-to-no supervision. This person's knowledge of academic affairs, complex departmental and divisional academic functions, and student services enables the departments and programs to serve students, faculty and external contacts more effectively. This position will support faculty and students at both the Presidio and Hilltop campuses and will include some travel for recruiting purposes. Some Saturday assignments will be required.

30% Program Support:
This person will work with Program Teams to provide administrative support for those programs, participate with the recruitment, admission, and clearance of students, manage program academics, such as scheduling courses, ordering books, processing evaluations, and work with other USF colleges in scheduling courses, and establish linkages.

30% Department Support:
This person will assist in managing the business of the department including scheduling department meetings and taking minutes and departmental events, assisting with faculty orientation, monitoring overall patterns of students' progression and advising as needed, communicating with students and department faculty, assisting in the review of course evaluations and facilitating recommended changes, purchasing and/or expenses and/or other business functions, and maintain budget information.

30% Faculty Support
Provide routine support to faculty as needed, such as room reservations, copy/printing orders, work orders, catering orders.

10% Faculty Support
Provide routine support to faculty as needed, such as room reservations, copy/printing orders, work orders, catering orders.

10% General Administrative Support
Provide occasional front desk or other office support, answering calls and processing requests. Provide back-up support to peer program assistants as needed. Perform other duties as assigned. Test proctoring will be required at varying times.

The University of San Francisco strives to promote safe, affirming, and inclusive communities for all students, faculty, and staff to learn and work together in alignment with the University's mission. These communities are enriched by the presence of people of different abilities, ages, colors, creeds, cultures, races, ethnicities, family models, gender identities, gender expressions, health statuses, nationalities, political views, religious, spiritual, and philosophical beliefs, sexual orientations, socioeconomic statuses, educational backgrounds and veteran statuses.
We welcome, expect, and encourage the continued pursuit of knowledge, skills, and abilities necessary to build a more inclusive community which celebrates diversity and works toward justice.

Full Job Description:
Processing enrollment of students in nursing and health professions programs.
Coordinating placement requirements for students with Clinical Placement Coordinators.
Attend planning meetings to coordinate overall progress of students in the programs at all campus locations and with various clinical partners.
Prepare and edit reports, proposals, catalog copy, meeting minutes, manuals and other routine correspondence related to the programs.
Maintain progression and clearance records for students in program and communicate with students and advisors regarding status.
Provide information to university and agency staff on the programs; assist in orienting preceptors and clinical faculty.
Provide students with information, orientation, and preparation for certifying exams.
Maintain a filing system for program memos, documents, and reports.
Handle confidential, sensitive materials, correspondence and issues relating to School of Nursing & Health Professions.
Compose and prepare correspondence to answer requests and inquiries.
Plan/staff events for program/department.
Proctor and monitor tests as needed by department schedules.
Perform other duties as assigned.

Full time

Pay Rate:

To apply, visit

The University of San Francisco is located in the heart of one of the worlds most innovative and diverse cities, and is home to a vibrant academic community of students and faculty who achieve excellence in their fields. Its diverse student body enjoys direct access to faculty, small classes and outstanding opportunities in the city itself. USF is San Francisco's first university, and its Jesuit Catholic mission helps ignite a students passion for social justice and a desire to Change the World From Here. For more information, visit


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