Search for University Jobs in Staff & Non-Managerial Professionals

Recruitment Start Date 04/26/2024
Recruitment End Date 05/26/2024
Salary Range 19-1 (Starting salary for a new classified hire at Citrus College is fixed at Step 1.)
Pay Rate $1,615.46 per month / $19.02 hr
FLSA Status Non-Exempt

Benefits

BENEFITS
The District provides prorated vacation, sick leave, and holidays.

General Description/Summary

POSITION SUMMARY
Performs general office clerical support, data entry, and reception duties, usually following well-established policies, procedures, and methods. Assignments can be in instructional or administrative areas where there is usually other more senior level administrative support positions to provide guidance, partial leadership, and prioritize specific work assignments.

Minimum Qualifications/Education and Experience

MINIMUM QUALIFICATIONS / EDUCATION AND EXPERIENCE
- A high school diploma, or the equivalent, and one year of clerical experience.
Preferred QualificationsPREFERRED QUALIFICATIONS
- Experience using Banner or Colleague, or similar ERP systems.
- Two (2) years of clerical experience in an institution of higher education.
- Demonstrates sensitivity to, understanding of, and ability to work with the diverse academic, socioeconomic, ethnic, religious, disability, gender, gender identity, sexual orientation, and cultural background of community college students, faculty, and staff; and successfully fosters and supports an inclusive educational and work environment.

Licenses and Certificates

LICENSES AND CERTIFICATES
- May require a valid driver's license.

Essential Duties and Responsibilities

ESSENTIAL DUTIES AND RESPONSIBILITIES
General Clerical Support
Incumbents are expected to perform all of the following, although some assignments may only involve a portion of the following or have varying emphasis, depending on the needs of the assigned work area.
- Types (keyboards) from copy or standing instructions, forms, memoranda, routine correspondence, and structured reports using established formats.
- Enters data onto established data entry screens of business and academic transactions (e.g., student and program information, deliveries, purchase orders, printing orders, forms, etc.).
- Processes routine business and/or student transactions such as, but not limited to invoices and fee-based enrollment and registration forms. May receive and account for money paid for items such as, but not limited to fees, instructional materials, and permits.
- Answers a multi-line telephone for a work team and serves as receptionist to serve customers. Answers common inquiries, makes appointments, provides basic information about programs and procedures, and refers calls to others within the assigned area.
- Greets visitors, determines their needs, then either routes them to the appropriate person or service or personally completes the request or transaction.
- Sets up and maintains files using established formats. Assembles, collates, and prepares materials for distribution. Files and posts information and documents to records.
- Orders, receives, shelves and distributes office supplies and materials.
- May deliver and pick up a variety of mail, forms, and materials from staff, students, or the other departments. Sorts and distributes mail.
- Prepares documents and information packets from established formats such as those used by faculty, and routine communications for administrative purposes.
- Compiles information onto established formats and maintains a variety of records to support regularly recurring reports that are prepared for administration and external agencies.
- Contacts other departments and outside agencies to locate information and/or services not provided by, yet used by the department.
- May schedule counselor appointments using counselor scheduling system.
- Performs other duties as assigned that support the overall objective of the position.

Knowledge, Skills and Abilities

KNOWLEDGE, SKILLS AND ABILITIES
Knowledge and Skills
- Requires a basic knowledge of modern office practices, procedures, and equipment including receptionist and telephone techniques and etiquette.
- Requires basic knowledge and understanding of methods and procedures used in alpha-numeric filing and recordkeeping.
- Requires basic knowledge of data entry techniques.
- Requires a working knowledge in the use of common personal computer-based office productivity software such as word processing, spreadsheets, and intranet.
- Requires sufficient arithmetic skills to perform columnar calculations, decimals, fractions, etc.
- Requires sufficient knowledge of English language, grammar, spelling, and punctuation to prepare routine correspondence and internal memoranda.
- Requires sufficient human relation skills to greet and work cooperatively with others, inside and outside the department.

Abilities
- Requires the ability to perform the duties of the position under general supervision.
- Requires the ability to learn, understand and apply District rules, policies, procedures, and terminology used in the department of assignment.
- Requires the ability to use a personal computer for data entry, word processing, spreadsheets, and intranet.
- Requires the ability to operate standard office machines.
- Must be able to maintain record files and compile routine information used for reports on pre-determined formats.
- Requires the ability to communicate with peers and other District staff or public in a manner reflecting positively on the department and the District.
Requires the ability to work varying shifts.

Physical Abilities

PHYSICAL ABILITIES
- Must be able to function indoors engaged in work of primarily a sedentary nature.
- Use near vision to write and to read printed materials and computer screens.
- Use hearing and speech for ordinary and telephonic conversation and to hear sound prompts from equipment.
- Ambulatory ability to sit, often for long periods of time, move about campus locations, and to reach work materials.
- Use manual and finger dexterity to type/keyboard and/or operate mouse and/or otherwise operate a microcomputer and other equipment.

Working Condition

WORKING CONDITIONS
- Work performed indoors where minimal safety considerations exist.

Department Career, Technical and Continuing Education Department Administration
Job Category Classified
Assignment Part-Time
Percentage of Time 49%
Months per Year 12 months
Work Days per Week M-F
Work Schedule per Day M-F, not to exceed 19.5 hrs per week
Work Shift Days
Bargaining Unit Classified

Citrus College Diversity Statement

CITRUS COLLEGE IS AN EQUAL OPPORTUNITY EMPLOYER
It is the policy of Citrus College to not discriminate against and to encourage a diversity of applicants based on national origin, religion, age, sex or gender, race, color, medical condition, ancestry, sexual orientation, marital status, physical or mental disability, use of family and medical care leave, genetic information, military or veteran status, gender identity, gender expression, or because they are perceived to have one or more of the preceding characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.

About Transcripts

ABOUT TRANSCRIPTS
- Candidates must upload copies of all transcripts (need not be official at the time of application) which prove sufficient for verifying minimum qualifications for this position.
- Official transcripts will be required at the time of the job offer.
- Transcripts must be from the awarding institution and must show that the degree has been awarded (or conferred) and the year.
- Degree(s) must be earned (or conferred) from accredited institution(s) or an equivalent foreign institution by the first consideration date for this position.
- All degrees must be verifiable on a legible transcript by the indicated first consideration date for this position.
- Foreign transcripts must be transcribed in English AND evaluated for U.S. equivalency by a bona fide U.S. evaluation service.

Selection Process

SELECTION PROCESS
- A selection committee will review application packages of those candidates who have met the minimum qualifications for this position and will select a limited number of qualified candidates for an interview.
- Each candidate may be asked to make a presentation on a topic of the selection committee's choice. The candidate will be informed of the topic when an interview appointment is scheduled.
- Each candidate may be asked to provide a sample of his or her writing ability just prior to the interview.
- Travel costs must be borne by the applicant.
- Final candidates for faculty, management, and supervisor/confidential positions may be interviewed by the Superintendent/President.
- If selected as a finalist, the candidate permits the District to contact the current and former employer(s) to investigate past employment history.

To apply, visit: https://employment.citruscollege.edu/postings/938