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Job ID: 116016

Administrative Assistant II
The University of St. Thomas

Date Posted Nov. 19, 2018
Title Administrative Assistant II
University The University of St. Thomas
St. Paul, MN, United States
Application Deadline Open until filled
Position Start Date Available immediately
  • Classified Staff
  • Administrative Support/Services

Administrative Assistant II

The University of St. Thomas invites qualified candidates to apply for an Administrative Assistant II opportunity within the School of Law.

Inspired by Catholic intellectual tradition, the University of St. Thomas educates students to be morally responsible leaders who think critically, act wisely, and work skillfully to advance the common good. A successful candidate will possess a commitment to the ideals of this mission statement.

The University of St. Thomas offers a competitive and comprehensive benefits program, which includes:

Up to 100% tuition remission for employees, spouses, and dependents upon eligibility
A generous Employer retirement contribution of 9.4% of annual salary upon eligibility
Medical, dental, and vision options
Employer-paid disability, life, and AD&D benefits


Provide complex administrative assistant support to law school faculty, staff and 15-30 adjunct faculty each semester. Work effectively with faculty and staff on confidential administrative assistant functions. Interact with administrators, faculty and staff in the School of Law as well as the entire St. Thomas community. Needs to comply with professional ethical standards, particularly confidential information. Provides backup support to other staff in the School of Law. Demonstrates independent decision making. Works effectively with limited supervision. Proactively supports department goals and objectives.


Provide complex administrative support to full-time faculty and adjunct faculty
Manage and maintain appropriate department data, files, and records
Act as resource for the learning management system (Canvas)
Compose, produce, copy, and scan documents
Provide administrative support to Director of Organizational Ethics and Compliance and Director of Global Outreach
Update and maintain program data, files, and records
Assist in the preparation of materials for meetings
Provide support for program events
Manage the reception area
Act as an initial welcome and resource to faculty, students, guests, administration, and staff
Provide information and directions for students, business & civic community
Provide strong ongoing public relations and assist in resolving problems
Coordinate financial administrative tasks.
Assist with accounts payable procedural tasks
Coordinate check requests, payments, and reconciliations
Assist with other miscellaneous financial administrative tasks, as needed
Maintain the faculty and supply office area
Ensure that materials and supplies for faculty and staff are always readily available
Oversee entire MSL 400 suite and faculty lounge, including copier
Assist with ordering of supplies, as needed
Assist with other miscellaneous administrative tasks, as needed

Minimum Qualifications

High school education or the equivalent
Two years of administrative support experience
Preferred Qualifications

Knowledge of computer application systems (Microsoft Word, Outlook, Excel, Word Perfect, Canvas)

On the University of St. Thomas Jobs page, follow the instructions to complete an online application
which includes uploading a resume and copy/pasting a job specific cover letter.

In light of its commitment to create and maintain a safe learning and working environment, employment with the University of St. Thomas requires consent and successful completion of a background screening.

The University of St. Thomas, Minnesota Human Resources Department advertises the official job listing
on its website at

The University of St. Thomas is an Equal Opportunity Employer

Please reference in your cover letter when
applying for or inquiring about this job announcement.

Contact Information

Please see the job description for contact details
pertaining to this university job announcement.


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