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Job ID: 104502

Financial Aid Accounting Specialist
Coast Community College District

Date Posted Mar. 12, 2018
Title Financial Aid Accounting Specialist
University Coast Community College District
Application Deadline Open until filled
Position Start Date Available immediately

  • Mar. 12, 2018
  • Financial Aid Accounting Specialist
  • Coast Community College District
    Costa Mesa, CA
    United States
  • Open until filled
  • Available immediately
  • Classified Staff
  • Financial Aid
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Student Financial Aid Accounting/Fiscal Specialist is an alternate class  within the student financial aid series requiring excellent communication, time management, organization, and problem solving skills as well as specialized training and subject matter expertise in the area of student financial aid program budgeting, accounting, and fiscal reporting.  Knowledge of specialized program reporting requirements and fiscal problem solving is applied to the general oversight of the student financial aid programs utilizing a variety of widely used principles and concepts.
EXAMPLES OF DUTIES:Duties may include, but are not limited to, the following:
a.                   Plan, organize and coordinate the operation and maintenance of accounting/fiscal and budgetary functions of the student financial aid department.
b.                  Plan and develop procedures for preparing fiscal reports and for maintaining and storing specialized or centralized control of accounting and financial records.
c.                   Assist in the development of procedures for accounting and budgeting systems and recommend improvements.
d.                  May serve as lead to coordinate and direct the work of staff in assigned area; oversee the processing of accounting transactions, auditing, and accounting/fiscal reports.
e.                   Advise and assist student financial aid staff and District with reports, financial database systems, and department operations.
f.                   Participate and oversee the gathering, classifying, and summarizing of student financial data; research and analyze budget and financial discrepancies and recommend a course of action to resolve problems.
g.                  Prepare, review, and revise accounting/fiscal procedures and responsibilities according to applicable Federal, State, and District requirements.
h.                  Participate in budget development; prepare various accounting reports, schedules, charts, and tables as needed or required.
i.                    Oversee and participate in the compilation of data, statistical studies, and analyses of student financial data; prepare preliminary and final financial documents and reports as assigned.
j.                    Assist with the annual student financial aid audit.
k.                  Coordinate operations and activities of the student financial aid department to assure timely and accurate processing and reporting.
l.                    Confer with and provide technical accounting and fiscal procedural assistance to others as requested.
m.                Serve as resource to and liaison between Federal and State agencies, service providers, and other staff.
n.                  Collect, receive, review, verify, research, and/or correct student financial aid data; prepare schedules, reports, documents and/or entries as needed.
o.                  Prepare and process journal and budget entries.
p.                  Perform financial analysis and balancing, report corrections, and year-end procedures including applicable reports.
q.                  Prepare and/or participate in the development of spreadsheets, journals, purchase orders, supply orders, and budgets.
r.                    Use computerized accounting, budgeting, and database systems.
s.                   Interpret codes, rules, regulations, and/or instructions; thoroughly review financial reports, documents, records, and other related data; research and resolve identified problems.
t.                    Assist supervisor with special projects as required.
u.                  Use a computer and related software for data entry, word processing, reporting, and messaging.
v.                  Perform a full range of high-level clerical work in support of assigned projects such as independently prepare reports, correspondence, and other related duties.
w.                Maintain accurate records for student financial aid programs, accounts and functions.
x.                  Perform other related job duties as assigned.

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