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Job ID: 96163

Accounting Assistant III
Golden West College

  • Aug. 24, 2017
 
  • Accounting Assistant III
  • Accounting
  • Golden West College
    Huntington Beach, CA
    United States
 
  • Sep. 8, 2017
  • Available immediately
  •  
 
  • Professional Staff
  • Fiscal Services
 
 
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Golden West College

Accounting Assistant III
Job# G-005-18
Salary: $45,909.24 – $55,878.36
Deadline: 9/8/2017

Full job description and OFFICIAL application available ONLY at: https://www.cccd.edu/employment. Please click on OPEN POSITIONS located in the menu bar on the left, then select your desired jobs category to access list of open positions.

Definition
Under the general supervision of the assigned supervisor, to perform complex accounting work that involves college-wide accounts or includes auxiliary or ancillary programs; provide clerical support to the assigned department; perform other related job duties as assigned.

EXAMPLES OF DUTIES:
The Accounting Assistant III has responsibility for a broader, more complex set of accounts on a College-wide or District-wide basis or across several auxiliary or ancillary funds. Incumbents have considerable interaction with other accounting or program personnel and the responsibility for auditing the work of other accounting assistants. The work involves more account analysis and greater understanding of accounting practices than that of the Accounting Assistant II classification, which performs diversified accounting work with less independent responsibility for assigned accounts within an accounting function or department, and the Accounting Assistant I which perform accounting functions according to prescribed methods and close supervision. The Accounting Assistant III is the highest level in the accounting assistant series performing more complex and technical duties requiring more extensive accounting knowledge.

EXAMPLES OF DUTIES: Duties may include, but are not limited to, the following:
Prepare purchase orders covering a wide range of College or District-level programs; match invoices with purchase orders; assure proper authorizations; process for payment in accordance with District policy; enter invoice data to the computer; verify budgets and fund balances; print checks and edit for accuracy.
Reconcile and audit checks to check reports; make disbursements according to District and College procedures.
Verify revenues from various auxiliary and ancillary programs; prepare bank deposits.
Input daily receipts to the computer; reconcile accounts; produce accounts receivable statements; resolve collection problems on overdue accounts.
Provide data to analyze costs for assigned programs as requested.
Provide a range of fiscal and program services at a counter or window including distributing checks, taking deposits, receiving payments for fees and resolving account balance issues for faculty, staff, students, and vendors.
Enter payroll distribution data for assigned auxiliary or ancillary accounts; reconcile payroll payments and prepare general ledger entries regarding benefit and payroll reimbursements.
Collect sales tax data and assist with preparation of returns.
Utilize computerized systems to monitor, analyze, control and report on data involving such matters as accounting, financial aid and/or other information; upload and download to and from other systems.
Perform a variety of accounting steps to assure that payments are accounted for legally and accurately in accordance with government specifications and District policy.
Provide work direction and guidance to other staff and student workers participating in assigned programs.
Prepare various reports for assigned accounts or functions; prepare adjusting entries.
Balance and reconcile registers, accounts and reports.
Prepare budget and expenditure transfer for assigned accounts.
Provide clerical support to the assigned department.
Use a computer and related software for data entry, word processing, reporting, and messaging.
Independently respond to a variety of inquiries and requests regarding functions in assigned department.
Perform other related job duties as assigned.

Qualifications
MINIMUM QUALIFICATIONS
Knowledge of:
Principles of accounting and bookkeeping.
District accounting and related procedures.
Computerized accounting systems.
State of California Accounting Manual for Local Education Agencies.
Modern office practices, procedures and equipment, including use of computers for word processing, spreadsheet and other financial software, and data base applications.
Record keeping techniques.
Technical aspects of field of specialty.
Customer service practices and procedures, including telephone etiquette.

Ability to:
Perform responsible clerical and accounting related duties in an assigned area.
Perform a variety of arithmetic calculations; add, subtract, multiply and divide quickly and accurately.
Operate a computer, applicable software and other office equipment according to assigned area.
Receive, count, record, balance, receipt and maintain accounting records and financial data.
Learn the accounting procedures, accounting systems, and clerical operations of assigned area.
Apply complex accounting and bookkeeping principles to assigned tasks.
Prepare and maintain a variety of complex records and reports.
Audit a variety of accounting reports, resolve discrepancies, and make appropriate adjustments.
Adjust to new technology.
Understand and follow oral and written directions.
Meet schedules and time lines.
Type at an acceptable rate of speed.
Communicate effectively both orally and in writing.
Establish and maintain effective relationships with those contacted in the course of work

Education and Experience:
Completion of college-level course work equivalent to an Associates degree in a related field.
At least three years accounting experience.
Or, any combination of education and experience that would provide the required equivalent qualifications.

Conditions of Employment
This is a regular, full-time, 12-month per year, classified position. The normal hours of work will be 8:00am to 5:00pm, Monday through Friday, with some flexibility required to meet the needs of the department. The effective date of employment will be arranged with the supervisor.

Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910)
The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing the District’s strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

Coast Community College District is an Equal Opportunity Employer


  • Coast Community College District is an Equal Opportunity Employer


 
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