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Job ID: 118748

Program Manager: Pre-Health Professions Advising
The University of St. Thomas

Date Posted Jan. 24, 2019
Title Program Manager: Pre-Health Professions Advising
University The University of St. Thomas
St. Paul, MN, United States
Application Deadline Open until filled
Position Start Date Available immediately
  • Professional Staff
  • Health Services
    Administrative Support/Services

Program Manager: Pre-Health Professions Advising


The University of St. Thomas invites qualified candidates to apply for a Program Manager – Pre-Health Professions Advising position within the Office of Academic Affairs.

Inspired by Catholic intellectual tradition, the University of St. Thomas educates students to be morally responsible leaders who think critically, act wisely, and work skillfully to advance the common good. A successful candidate will possess a commitment to the ideals of this mission statement.


As a part-time employee, the University of St. Thomas offers a pro-rated competitive and comprehensive benefits program, which includes:

Tuition Remissions for employees, spouses, and dependents upon eligibility (50% or more based on full-time equivalency)
Paid Holidays and Paid Leave Time (PLT)
Employee contributions to a 403b retirement account


This position manages the pre-health advising program at St. Thomas. The program manager provides pre-health advising to undergraduate students who are interested in pursuing careers in the health professions; coordinates campus-wide activities around pre-health; trains and supports faculty in their pre-health advising roles; tracks and manages data on pre-health students; convenes and co-chairs the Health Professions Advisory Committee (HPAC); serves as a liaison with admissions boards of medical and professional schools; and works with Career Development, Study Abroad and academic departments to coordinate shadowing, volunteer experiences, internships, and experiential learning opportunities for students both domestically and abroad.


Provide pre-health advising to undergraduate students:

Facilitate individual and group advising appointments with pre-health students; design and deliver programs and resources that support advising efforts, including on-campus workshops and online communications
Assist students who are preparing to apply to graduate and professional programs by providing information on:
general application timelines and requirements
prerequisite course requirements for admission to various graduate and professional schools/programs
major/minor selection
standardized admissions exams and test preparation
personal statements and reference letters

Coordinate campus-wide activities around pre-health:

Develop pre-health materials for new students, represent pre-health programs during the Orientation and Registration (O&R) programs, assist faculty members participating in the O&R program, and communicate with new students and families during the O&R program.
Serve as a pre-health representative for the Admissions Office (together with the HPAC faculty co-chair); meet and communicate with prospective pre-health students and their families.
Maintain strong partnerships with campus departments that instruct, advise and/or support pre-health students, particularly those programs that support under-represented and/or at-risk students (e.g. Student Diversity and Inclusion Services, the Veteran’s Center, Disability Resources, etc.)
Create and maintain relationships with representatives from various health professional programs; host admission representatives on campus
Represent HPAC at campus and professional meetings
Advise and mentor the leaders of UST’s pre-health professions student club
Develop and maintain the pre-health professions website and assist with creation of pre-health professions publications
Collaborate with faculty members to create and facilitate special events such as the ‘Applying to Med School’ seminar series and ‘Dinner with Health Professions Alums’

Train and support faculty in their pre-health advising roles:

Provide specialized training for new faculty who will advise pre-health students
Update faculty advisors on changes to graduate/professional school admissions processes or requirements
Help faculty advisors troubleshoot student issues

Track and manage data on pre-health students:

Collect, analyze, and share data related to the retention, persistence, and graduation of pre-health professions students.
Track data pertaining to the admission of students and alumni into health professions post-baccalaureate programs.

Convene and co-chair the Health-Professions Advisory Committee:

Plan HPAC annual activities (with faculty co-chair); manage membership
Convene and facilitate meetings of the HPAC
Coordinate annual pre-health scholarship competition
Work with HPAC co-chair to coordinate pre-med candidate interviews and processing of committee letter packets
Collaborate with HPAC members to create and facilitate special events such as the ‘Applying to Med School’ seminar series and ‘Dinner with Health Professions Alums’

Serve as a liaison with admissions boards of medical and professional schools

Work with Career Development, academic programs and Study Abroad to coordinate experiential learning opportunities:

Co-develop a program that provides shadowing, volunteer experiences, internships, and experiential learning opportunities for students as they explore careers in the health professions and build their resumes in preparation for application to graduate/professional schools

Minimum Qualifications

Bachelor’s degree
Three years of program administration/office administration
Preferred Qualifications

Master’s degree in counseling, education, or college student personnel, and experience with advising and counseling pre-health students in higher education or an equivalent setting.
An equivalent combination of education and experience from which comparable knowledge and skills have been acquired may be substituted.


On the University of St. Thomas Jobs page, follow the instructions to complete an online application which includes uploading a resume and copy/pasting a job specific cover letter.

In light of its commitment to create and maintain a safe learning and working environment, employment with the University of St. Thomas requires consent and successful completion of a background screening.

The University of St. Thomas, Minnesota Human Resources Department advertises the official job listing on its website at

The University of St. Thomas is an Equal Opportunity Employer

Please reference in your cover letter when
applying for or inquiring about this job announcement.

Contact Information

Please see the job description for contact details
pertaining to this university job announcement.


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