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Job ID: 94976

Executive Assistant to Chief Financial Officer
Columbia University

  • Jul. 19, 2017
  • Executive Assistant to Chief Financial Officer
  • College of Physicians and Surgeons
  • Columbia University
    New York, NY
    United States
  • Open until filled
  • Available immediately
  • Professional Staff
  • Administrative Support/Services
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Reporting to the Chief Financial Officer, the Executive Assistant will perform personalized and confidential administrative duties with discretion and independent judgment and interface with senior and administrative staff members and a wide array of University and Hospital offices, faculty members, corporations, and government agencies.

Job responsibilities will include, but not limited to:
-Manage the day-to-day logistics of the CFO’s office resolving problems independently;
-Maintain the CFO’s calendar; schedule and confirm meetings; coordinate committee meetings and conferences;
-Coordinate logistics including travel arrangements of internal/external invitational meetings for the CFO;
- Coordinate and assist with gathering resource information for meetings and presentations;
-Prepare complex reports, meeting agendas and Power Point presentations;
-Read, distribute, and respond to correspondence when appropriate on behalf of the CFO;
- Screen and monitor calls, field questions, or forward them to the appropriate person;
-Send internal/external communications via regular mail or email;
-Develop and maintain filing system into a readily retrievable format;
-Prepare and process expense reports, following-up with the appropriate departments of the University as needed;
-Perform other related duties as assigned.

-Requires a bachelor’s degree or equivalent in education and experience, plus three years of related experience. -Experience in an institution of higher education or other large, complex organization;
-Excellent verbal and written communications skills; the incumbent must have the ability to think and write clearly and to edit material accurately;
-Must be able to work under pressure and meet deadlines; possess the ability to handle multiple projects simultaneously; to prioritize tasks while maintaining responsibility for timely execution; handle highly confidential information and materials;
- Must have proven problem solving skills;
- Must have strong organizational skills ;
-Must be proficient in business software applications (excel, word, powerpoint, e-mail, calendar, etc.) -Prior experience working in an administrative position.

  • Columbia University is an Equal Opportunity/Affirmative Action employer.

Please reference in your cover letter when
applying for or inquiring about this job announcement.

Contact Information

  • College of Physicians and Surgeons
    Columbia University
    630 West 168th Street
    New York, NY 10032


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