Embry-Riddle Aeronautical University is seeking a Team Administrative Assistant. The position provides complex support responsibilities, routine administrative duties, and non-routine duties of an administrative nature requiring independent action. This skilled administrative assistant will primarily support the Controller, the Executive Director of Finance and Budget, and the Executive Director of Enterprise Risk Management. Secondary support will be provided for the Executive Assistant and the SVP and CFO.
Responsibilities include the following:
Scheduling and heavy coordination of meetings and related logistics (catering, agendas, gathering meeting materials, assisting with presentations to include preparing, reviewing, creative thinking, distributing, printing, etc.).Communicating frequently with internal and external stakeholders. Maintaining adequate office supplies and forms.Providing excellent customer service in personal, telephone, and email contact.Screening and distributing mail, confidential documents, and checks to various campus departments.Assisting with creating, editing, and updating forms, charts and tables using Microsoft Office.Initiating follow up to ensure that projects and tasks are completed and deadlines are met.Answering phones.Liaising between parties and sharing information accurately.Assisting with arranging travel and completing expense reports.Assisting with bi-annual Board meeting preparation.Assisting with conferences or other large scale events or meetings.Creating work orders on behalf of the department for repairs or office moves.Coordinating other activities, projects, and other related duties as assigned while working effectively under pressure of deadlines, frequent interruptions, and changing and competing priorities.